ABQ Artistic Administrative Assistant

NDI New Mexico•Albuquerque, NM

2d•$20 - $20•Onsite

About The Position

The National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives. Purpose of Artistic Administrative Assistant Role: The Albuquerque Artistic Administrative Assistant is responsible for administering certain aspects of NDI New Mexico’s artistic programs. The Albuquerque Artistic Administrative Assistant is responsible to the Manager of Arts Administration for carrying out the mission and the policies of NDI New Mexico with excellence and is a member of the organization’s Albuquerque Artistic Administrative Staff.

Requirements

Excellent computer skills required in MS Office Suite
Ability to learn quickly on the job in database
Excellent customer service skills and ability to remain calm under pressure
Solves problems by identifying causes, gathering and processing relevant information, generating possible solutions, making recommendations, and resolving problems
Requires 1-3 years in job related duties
Believes in the mission of the organization
Strives for excellence in this job with a “Can Do” attitude
Ability to work with people of all backgrounds and ages
Highly organized, detail-oriented and result driven
Ability to prioritize work and multi-task to meet priorities
Supports teamwork and collaboration by demonstrating strong interpersonal skills
Communicates effectively through clear speaking, writing and effective listening
Behaves respectfully, ethically and with personal integrity
Operates in a fiscally responsible manner
Demonstrates adaptability through a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency
Professional appearance and telephone manner

Nice To Haves

Bi-lingual (Spanish) preferred

Responsibilities

Albuquerque Outreach Administration With direction and guidance from Albuquerque Assistant Artistic Director, supports administrative duties as needed for all Albuquerque 15 Week In-School Outreach programs and associated events and activities, including, but not limited to: organizing materials for school meetings, nametag making and consent form processing
With direction and guidance from Albuquerque Outreach Artistic Director and Producer, supports administrative duties as needed for all Albuquerque Summer Institute and associated events and activities, including, but not limited to: organizing materials for meetings, registration, student account management, payment processing, attendance, and maintenance of records.
Other administrative duties associated with Albuquerque Outreach programs as needed
Organizational Artistic Administration Responsible for organization and upkeep of the organizational document paper archive and communicating document retention policy to staff as needed
Assist with data entry of organizational surveys and adhere to all confidentiality policies
Assist with data collection for program data documentation and demographics
Supports artistic projects with administrative duties as needed for all programs and associated events and activities
Other administrative duties as needed
Maintains regular office hours as requested by the Manager of Arts Administration
Utilizes and maintains standardized procedures, forms, and templates
Attends all staff meetings and joint staff meetings as scheduled
Upholds all Management and HR policies and procedures
Other duties as needed