Temporary Artistic Program Assistant

Milwaukee Repertory Theater•Milwaukee, WI

11d•Onsite

About The Position

Join a fast paced, high performing artistic team operating at the top of its game. This is a unique opportunity to step into the center of a dynamic creative environment where multiple productions, programs, and priorities are moving forward at once, and where your work directly supports the art on stage. M Milwaukee Repertory Theater seeks a highly organized and collaborative professional to support the Artistic Department during a period of transition. This temporary role focuses on strengthening the administrative systems that support artistic casting, the Emerging Professional Residency (EPR) Program, one of the nation’s longest-running early-career theater training programs, and new play development (NPD). The Temporary Artistic Program Assistant will play a key operational role in keeping casting processes, recruitment efforts, and program systems organized, updated, and moving forward. This individual will work closely with the Artistic team to support scheduling, maintain program infrastructure, and ensure EPR recruitment and selection processes run smoothly. This role is ideal for someone who enjoys supporting multiple complex creative processes, thrives on keeping systems running efficiently, and enjoys collaborating with multiple stakeholders across an organization. Work Schedule: 28-35 hours per week

Requirements

Any combination of experience, education, and training that demonstrates the ability to successfully perform job duties required of the position.
Willing to commit to the mission, vision, and values of the theater
Ability to navigate interdepartmental priorities and diverse personalities in a high-functioning and fast-paced environment
Ability to act in a professional mentor capacity, enabling young professionals to grow and succeed through feedback, instruction, and encouragement, all while leading with sound judgement, empathy, and grace.
Strong strategic, problem solving and analytical skills, with the ability to interpret information quickly and accurately and to implement directives
Ability to effectively communicate and work respectfully within a diverse group of colleagues and artists, all while exhibiting grace and good humor under pressure
Demonstrated ability to manage multiple projects simultaneously and meet deadlines independently with a high degree of accuracy and attention to detail
Ability to process and handle confidential information with discretion
Ability to work evenings and weekends
Specific vision abilities required by the job include: Close vision, far vision, and the ability to discern fine detail.
Ability to maneuver around theatrical stages, platforms, and production sets.
This position is frequently required to communicate in person and on the telephone.
Ability to work in an in-person office environment during scheduled work hours.

Responsibilities

Aid the Artistic team with administrative support related to casting and artist recruitment.
Maintain casting databases, schedules, and internal documentation related to artist engagement.
Support audition logistics, scheduling, and communication with artists and artistic staff.
Assist with tracking casting decisions and maintaining organized records for current and future seasons.
Support administrative aspects of the Emerging Professional Residency recruitment cycle.
Maintain applicant tracking systems, candidate materials, and internal evaluation processes.
Schedule interviews, callbacks, and selection meetings with Artistic staff.
Ensure recruitment materials, timelines, and communications remain accurate and up to date.
Maintain and update internal tracking systems related to casting, EPR recruitment, and artistic planning.
Organize documentation, calendars, and workflows to improve efficiency across artistic processes.
Identify opportunities to streamline processes and help implement improvements.
Support cross-departmental coordination where projects have shared ownership between Artistic, Production, and other departments.
Partner with Company Management, Production, and Artistic staff to ensure information flows clearly across departments.
Assist with scheduling coordination related to EPR recruitment, auditions, and artistic meetings.
Contribute to maintaining a collaborative, solutions-oriented working environment within the Artistic Department.