Airport Administrative Assistant

Talent Acquisition Team at GAT•Sarasota, FL

About The Position

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company.

Requirements

Must have a High School diploma, GED
Must be at least 18 years of age
Able to proficiently speak, read, and write in English
Advanced Excellent computer skill
Proficient in Microsoft Word, Excel, and Outlook
Previous Administrative and payroll experience preferred
Must successfully complete all training requirements and maintain certifications throughout employment
Must clear an FBI fingerprint background check and obtain a custom seal
Must pass a pre-employment drug screen

Nice To Haves

Previous Administrative and payroll experience preferred

Responsibilities

Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover.
Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process
Review and maintain an applicant tracking system
Assist management team with maintaining staffing
Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process.
Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form
Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy
Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review.
Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes
Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance
Ensure OJI's are properly documented and sent to Corporate Headquarters
Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required
Adheres to company policies and procedures
Perform other duties as assigned