Air Export Coordinator

Rhenus Logistics • Des Plaines, IL

1d

About The Position

What You Can Expect: Coordinate air export shipments from booking through departure, ensuring accurate and timely execution. Maintain clear and proactive communication with clients, overseas agents, airlines, and vendors. Prepare and transmit pre-alerts, shipping documentation, and shipment status updates. Issue and review air waybills, export documentation, and billing documents with accuracy. Monitor shipment progress and provide real-time updates to stakeholders. Arrange cargo pickups and coordinate with trucking partners to meet departure schedules. Negotiate competitive air freight rates with carriers while maintaining service standards. Prepare and send client reports, maintaining accurate shipment records and status tracking. Issue invoices, approve payments, reconcile costs, and manage pending charges in accordance with financial procedures. Handle claims and exceptions in line with company policies and customer expectations. Dispatch and follow up on Proof of Delivery (POD) documentation. Close files promptly and ensure all operational and financial documentation is complete. Resolve operational challenges efficiently and escalate when necessary. Support additional operational tasks and special assignments as required. What You Bring: Degree in Supply Chain Management, Logistics, Business, or equivalent industry experience. Minimum 3 years of hands-on experience in air export freight forwarding. Working knowledge of Dangerous Goods (DG) regulations and applicable air freight compliance requirements. Strong understanding of export documentation, carrier procedures, and international shipping regulations. Experience coordinating with airlines, overseas agents, and third-party service providers. High attention to detail with strong analytical and problem-solving capabilities. Ability to interpret and execute complex shipping instructions accurately. Customer-focused with clear, professional communication skills. Strong organizational skills with the ability to manage multiple shipments and deadlines simultaneously. Financial awareness, including basic cost control, billing accuracy, and margin considerations. Professional integrity, reliability, and the ability to perform effectively in a fast-paced environment. Welcome to Rhenus, where our journey of growth connects with yours. We are a global powerhouse on a mission to be pioneers in everything we do. United, we make an impact and dare to redefine what's possible. We are on the fast track, ready to unlock untapped potential. At Rhenus, we stand as one global team that thrives on collaboration. Because everyone contributes to our success, we value every voice and embrace every idea. Together, we shape the future of logistics and beyond. Empowered by you. As a logistics service provider, we are the value-added partner for customers all over the world. We analyse highly complex processes along the supply chain and optimise them through individual solutions for procurement, production and distribution. Whatever our customers want to achieve – we stand by their side and pave the way. In our decentrally organised business units, we provide future-orientated services for the logistics of tomorrow. If you have technical problems with your applicant account or if you do wish to withdraw your data, please do not hesitate to contact us via [email protected]

Requirements

• Degree in Supply Chain Management, Logistics, Business, or equivalent industry experience.
• Minimum 3 years of hands-on experience in air export freight forwarding.
• Working knowledge of Dangerous Goods (DG) regulations and applicable air freight compliance requirements.
• Strong understanding of export documentation, carrier procedures, and international shipping regulations.
• Experience coordinating with airlines, overseas agents, and third-party service providers.
• High attention to detail with strong analytical and problem-solving capabilities.
• Ability to interpret and execute complex shipping instructions accurately.
• Customer-focused with clear, professional communication skills.
• Strong organizational skills with the ability to manage multiple shipments and deadlines simultaneously.
• Financial awareness, including basic cost control, billing accuracy, and margin considerations.
• Professional integrity, reliability, and the ability to perform effectively in a fast-paced environment.

Responsibilities

• Coordinate air export shipments from booking through departure, ensuring accurate and timely execution.
• Maintain clear and proactive communication with clients, overseas agents, airlines, and vendors.
• Prepare and transmit pre-alerts, shipping documentation, and shipment status updates.
• Issue and review air waybills, export documentation, and billing documents with accuracy.
• Monitor shipment progress and provide real-time updates to stakeholders.
• Arrange cargo pickups and coordinate with trucking partners to meet departure schedules.
• Negotiate competitive air freight rates with carriers while maintaining service standards.
• Prepare and send client reports, maintaining accurate shipment records and status tracking.
• Issue invoices, approve payments, reconcile costs, and manage pending charges in accordance with financial procedures.
• Handle claims and exceptions in line with company policies and customer expectations.
• Dispatch and follow up on Proof of Delivery (POD) documentation.
• Close files promptly and ensure all operational and financial documentation is complete.
• Resolve operational challenges efficiently and escalate when necessary.
• Support additional operational tasks and special assignments as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level