Agent Services Coordinator

Brown Harris Stevens Residential Sales•Montclair, NJ

8d•$45,000 - $48,000

About The Position

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, New Jersey, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Requirements

Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required
Must possess a high degree of proficiency with MS Office products including Word, Excel, Power Point, PDF Converter, and Outlook
Ability to learn and demonstrate excellent working knowledge of Real Plus/Listings Systems
Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines
Associates or Bachelor’s degree preferred
2 years or more of real estate or related industry experience highly desirable
2-3 years of administrative support experience required, preferably in Real Estate or Sales environment

Responsibilities

Enter listings/update listings & open houses
Assist Director with administrative and operational needs of the office
Create a collaborative environment as a liaison between Agents and Departments within the organization, including marketing & listings, etc
Accurately type and copy board packages as instructed by agents
Provide administrative support to agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
Assist agents with uploading photos for their listings and responding to general client inquiries
Order/track business cards and name plates for all agents
Process mail, and other packages delivered
Ensure consistency and standards are met on all work products
Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity
Provide back-up administrative support as needed
Assist with special projects as needed
Setup webinars
Assist with Mailers, processing, creating, folding, & stuffing – as well as printing & labeling
Oversee & assist with the in-house camera
Run client approved credit reports
Update & track window displays
Cover reception area when needed (and all of reception duties)
Provides assistance with marketing
Manages office social media accounts

Benefits

Medical
Dental
Vision
Employee Assistance Program (EAP)
Flexible Spending Account (FSA)
Commuter Benefits Program
Basic Life/AD&D Insurance
Supplemental Life Insurance
Short-Term Disability
Long Term Disability
401(k) Retirement plan
Paid Time and Holidays Off
2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.