Agent Services Coordinator

Brown Harris Stevens Residential Sales, LLC • Montclair, NJ

9d • $45,000 - $48,000

About The Position

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, New Jersey, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Power Point, PDF Converter, and Outlook
• Ability to learn and demonstrate excellent working knowledge of Real Plus/Listings Systems
• Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines
• Associates or Bachelor’s degree preferred
• 2 years or more of real estate or related industry experience highly desirable
• 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment

Responsibilities

• Enter listings/update listings & open houses
• Assist Director with administrative and operational needs of the office
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including marketing & listings, etc
• Accurately type and copy board packages as instructed by agents
• Provide administrative support to agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist agents with uploading photos for their listings and responding to general client inquiries
• Order/track business cards and name plates for all agents
• Process mail, and other packages delivered
• Ensure consistency and standards are met on all work products
• Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity
• Provide back-up administrative support as needed
• Assist with special projects as needed
• Setup webinars
• Assist with Mailers, processing, creating, folding, & stuffing – as well as printing & labeling
• Oversee & assist with the in-house camera
• Run client approved credit reports
• Update & track window displays
• Cover reception area when needed (and all of reception duties)
• Provides assistance with marketing
• Manages office social media accounts

Benefits

• We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.
• $45,000 - $48,000 annual salary
• Paid Time and Holidays Off
• We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree