Advisor, HR

Waste Management, Inc. (WM)•Springboro, OH

8h•Onsite

About The Position

The position performs Accounts Payable functions for WM. The position is responsible for Accounts Payable functions, which may include resolving invoicing issues, vouchering, preparing payments for distribution/mailing, data analysis/reporting and maintaining physical and electronic files. Works closely with internal and external customers to resolve billing discrepancies, reviews vouchers for proper documentation and compliance with audit controls, utilizes available tools and reporting to monitor AP transactions, as needed. Provides data and work assessment, reporting, and recommendations within assigned areas of expertise. Provides data analysis to support and enhance overall department workflow, customer service and work quality.

Requirements

Bachelor's Degree (accredited), or in lieu of degree
High School Diploma or GED (accredited) and 4 years of relevant work experience.
6 years previous experience in Accounts Payable in a large, high-volume Shared Services environment.

Responsibilities

Communicates with internal and external customers when necessary to correct or modify invoices, provides payment status, reconciles invoices, resolves discrepancies and escalated issues, etc. Responds to all customer inquiries within 2 business days.
Assists suppliers to set up electronic invoicing and payments.
Audits high dollar vouchers /payments and collects required documentation and approvals if required to meet controls.
Prepares checks and payment items for distribution. Assists with follow-up on payment issues.
Month end close duties.
Able to work in a paperless environment and a willingness to adapt to changes.
Active and pro-active daily interaction with client stakeholders via email, phone, and/or meetings to resolve issues and provide resolution related to invoices.
Runs pay cycles according to schedule and reviews confirmations to ensure completeness and accuracy.
Resolves escalated issues with customers/suppliers. Tracks issues to resolution within department functions, or as brought forth by internal or external customers to assigned department.
Adheres to policies, procedures and instructions related to the AP Department.
Corresponds with tax authorities, outside auditors, and others as needed to correctly account for and report financial information.
Acts as liaison with Supply Chain and other groups; Assists with identifying and recommending enhancements for more efficient purchasing and AP systems and processes.
Trains new employees; creates training materials and FAQs; build and execute test cases.
Prepares daily, weekly and monthly reports as needed.
Understands various interfaces between different company systems and banking systems. Trouble shoots and uses progressive questioning to resolve issues quickly, with little support.
Manages all items through to closure by following up as necessary to achieve a successful outcome.
Identifies points of failure and rework and recommends, as well as implements, process modifications that improve accuracy or efficiency. Determines areas of risk as new or changed processes are implemented.
Statement or account reconciliations using advanced Excel skills such as VLOOKUP and pivot tables. Prepares analysis of vendor accounts.
Assists independently with complex special projects as necessary.
Prepares reports on data summaries, changes, and trends for use by management. Provides assessment and recommendations to management.
Maintains the Accounts Payable Vendor Master and related annual 1099 reporting. Ensures that W-9s are obtained for all vendors during the year.
Partners with Area Procurement, Accounting, Fleet and Operations to promote AP objectives and work with Area Leadership and Corporate to resolve issues/non-compliance.
Serves as the go to expert for other resources needing guidance and training in preparing and troubleshooting P2P transactions.