Advertising Sales Coordinator

TouchTunes • New York, NY

4d • Hybrid

About The Position

The Advertising Sales Coordinator is a key member of the Ad Sales team and will partner cross-functionally across our Marketing, Music, Product and Tech teams. This role supports our Advertising team by handling pre- and post-sales administrative tasks, producing sales materials, and assisting with reporting and performance tracking. The coordinator ensures smooth communication between clients, sales, and internal departments to optimize the team’s operations and support new business growth. This role is perfect for new graduates who want to develop a wide range of skillsets across media.

Requirements

• Strong written and verbal communication skills
• Excellent attention to detail, organizational and prioritization skills
• Ability to manage multiple tasks/projects at the same time
• Ability to quickly learn and adapt to new technologies, tools, and systems
• Ability to work both independently and as part of a team in a fast-paced environment
• Leads by example and exemplifies the company’s Core Values in action and behavior
• Must be authorized to work in the United States

Nice To Haves

• Previous experience working in an advertising/communications/media agency or in-house (internships count!)
• Proficient with MS Office Suite, specifically Excel, PowerPoint, Word, Outlook
• Knowledge of Salesforce or other CRM software, seamless AI, ChatGPT, Media Document generation

Responsibilities

• Manage the end-to-end Proof-of-Play (POP) process, from initial requests from sales/agencies/brands, to creating mockups and live shots, and/or coordination with photographers.
• Prepare wrap-up reports for campaigns.
• Approve/reject creative based on corporate policies within programmatic platforms.
• Setup PMP Deals on behalf of partners.
• Assist with outbound sales efforts, such as preparing sales materials (decks, one-pagers, spec sheets, media plans, etc.), sourcing leads, and compiling venue lists.
• Coordinate logistics as needed for internal and external team meetings and events, including but not limited to client meetings, team events, conferences, wrap up celebrations, catering and equipment setup, and field events.
• Process and manage team charges and expense reports as needed.
• Maintain and update CRM database for templates, contact sourcing, and outreach efforts.
• Complete Ad Sales Invoicing and Operator Requests reports from the accounting team.
• Organize, track, and maintain sales materials, team files, and accurate records for audit purposes.
• Ensure compliance with policies and procedures.
• Other ad hoc requests as needed.

Benefits

• Hybrid Work Environment: Hybrid schedule with 50% work-from-home and in-office time, with the ability to work anywhere in the world for up to 2 months per year.
• Financial Wellness: Annual performance bonus, long-term company bonus, 401k matching, life insurance.
• Comprehensive Benefits: Competitive health insurance and disability coverage, a Lifestyle Spending Account, access to telemedicine, and an unlimited sick days policy.
• Professional Development: Continuous hands-on learning with access to e-learning platform, tuition reimbursement, and peer mentorship.
• Accessibility: An inclusive workplace designed to accommodate people with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed
• Number of Employees: 251-500 employees