Advertising Project Manager (012326)

Closed Loop Marketing Inc.•Roseville, CA

12d•Remote

About The Position

Closed Loop is a game-changing digital advertising agency that helps innovative companies like Clover, Rakuten, and Insperity maximize performance and achieve exceptional results through integrated paid media campaigns. We believe that happy employees create happy clients—it's part of the reason Ad Age has named us one of the Best Places to Work for the last seven years. We’re looking for a proactive, detail-obsessed Advertising Project Manager to join our fast-paced digital advertising agency. As an integral part of the client team, you’ll keep client engagements running smoothly - ensuring campaign launches are on track and on time. You’ll work closely with cross-functional teams, creative, media, data, and operations, to make sure deadlines are met, budgets are respected, and work exceeds expectations. If you love juggling timelines, organizing chaos, and seeing projects through from kickoff to launch, this role is for you.

Requirements

1+ years of project management experience or digital advertising experience in a digital agency
Strong understanding of digital marketing, advertising workflows, and creative production
Proficiency with project management tools (e.g., Asana, ClickUp, Trello, Monday.com)
Excellent organizational, communication, and time-management skills
Comfortable managing multiple projects simultaneously
Detail-oriented with a problem-solving mindset
Experience working with cross-functional teams (design, media, dev, strategy)

Nice To Haves

Familiarity with tools like Slack, Figma, Monday, Google Workspace
Understanding of media buying (Meta, Google Ads, DSPs)
PMP or other project management certification

Responsibilities

Translate campaign briefs and SOWs into detailed project plans, timelines, and task assignments
Coordinate internal and external resources to deliver digital campaigns on time and with all necessary assets
Manage Google Drive and DAM organization for all client materials
Proactively identify roadblocks and recommend solutions
Serve as the center point to align internal teams and clients
Coordinate internal status meetings to keep projects on track
Gather and communicate feedback, updates, and approvals.
Facilitate weekly performance reviews and QBRs with client and internal teams by scheduling the meetings, taking notes, assigning tasks coming from client conversations, managing follow-up communication, and setting deadlines
Communicate proactively with clients around deadlines & upcoming needs
Track resources and deliverables to ensure projects stay on budget and within scope
Ensure that campaigns are pacing on track to budget and own budget accuracy for a very complex client account
Record monthly client spend across channels in internal systems for billing
Facilitate contracts / IOs for media vendors
Flag scope changes and assist in preparing change orders or updated estimates.
Oversee QA processes for creative assets, media placements, and digital builds.
Ensure final deliverables meet client expectations and agency standards
Coordinate asset hand-offs to the media team for implementation.
Help improve agency processes, templates, and workflows as needed

Benefits

Competitive salary.
Flexible time-off policy.
Medical, dental, and vision coverage plus 401(k) matching and Flexible Spending Account (FSA).
Remotely work for a company that was built for remote work. We've always been remote, and our company's structure, processes, and culture reflect that.
Work with top-tier clients. We make a point of working with larger, growing brands that we find interesting. As a result, you get to focus your efforts on a couple of clients who are doing big things.
Great colleagues who value teamwork, skill, and ability more than fancy rhetoric. You'll have the opportunity to learn from some of the brightest and most supportive people in our industry.

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