Advancement Services Coordinator

Center for Transforming Lives•Fort Worth, TX

About The Position

The Advancement Services Coordinator provides essential administrative and data support to the Development team, including gift entry, acknowledgment processing, donor database maintenance, and reporting support. This role also manages accurate tracking and reporting of volunteer engagement, in-kind contributions, and distribution center inventory. A successful candidate ensures all contributions are recorded properly, donor and volunteer records remain current, campaign tracking data is reliable, and monthly reports are timely and precise. This position requires strong attention to detail, consistency, and the ability to manage routine processes with accuracy, efficiency, and discretion.

Requirements

Bachelor’s degree in business administration or related field preferred
One to two years of advancement services, data entry or nonprofit support experience
Experience working with a database or CRM system
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Professional demeanor
Knowledge of fundraising processes and best practices
Proficiency in Microsoft Office, Outlook, OneNote, Teams, and related tools
Ability to handle confidential data with discretion

Nice To Haves

Fundraising education or experience a plus
Boomerang experience a plus

Responsibilities

Perform daily gift entry for all contributions
Track pledges and payments
Maintain documentation to support audit readiness
Generate tax-compliant receipts and acknowledgment letters
Reconcile with accounting
Maintain accurate donor and constituent records within the CRM
Update contact information, coding and campaign designations
Ensure adherence to internal data standards, campaign tracking, pledge tracking, etc.
Support post-event reconciliation and reporting
Pull mailing lists and donor segments for campaigns and events
Prepare revenue and donor reports
Support dashboard updates with accurate data entry
Maintain complete and accurate volunteer records in database
Track volunteer hours, assignments and engagement history
Ensure proper coding of volunteer roles and participation
Generate monthly volunteer activity reports
Record and acknowledge in-kind gifts in accordance with internal policies
Maintain records of donated inventory within the distribution center
Track incoming and distributed items
Reconcile inventory reports with in-kind donation records
Produce monthly inventory and in-kind contribution reports
Perform other duties as assigned