Advancement Services Coordinator
About The Position
The Advancement Services Coordinator supports the daily operations of advancement services for Texas A&M University–San Antonio and the Texas A&M San Antonio Foundation. This position is responsible for the accurate and timely entry of gifts and constituent data, generation of donor acknowledgements and receipts, and maintenance of high-quality records within the advancement database. Reporting to the Advancement Services Manager, the Coordinator plays a critical role in ensuring data integrity, supporting donor stewardship, and facilitating effective collaboration between Advancement, the Foundation, and the University’s Division of Finance and Administration.
Requirements
- Bachelor's degree or higher in related field.
- Six (6) years of related experience.
- Excellent organizational skills and ability to manage multiple tasks and deadlines.
- Strong data entry and recordkeeping skills with a high level of accuracy.
- Ability to handle confidential information with discretion.
- Effective communication and customer service skills.
- Willingness to learn and adapt to new systems and processes.
- Strong attention to detail and commitment to accuracy.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
Nice To Haves
- 1–3 years of experience in data entry, administrative support, or nonprofit operations.
- Experience with Blackbaud Raiser’s Edge NXT or similar CRM/database.
- Experience in higher education, nonprofit, or fundraising environments.
- Familiarity with gift processing, receipting, or donor stewardship practices.
Responsibilities
- Gift Processing & Data Entry Accurately process and record all gifts in Blackbaud Raiser’s Edge NXT, including cash, checks, credit cards, pledges, matching gifts, wire transfers, and in-kind contributions.
- Ensure proper coding of gifts, fund designations, and adherence to donor intent and institutional policies.
- Prepare and batch gifts for deposit in accordance with established procedures and internal controls.
- Assist with gift disaggregation/distribution to ensure correct allocation across funds and designations.
- Receipting & Acknowledgements Generate and distribute timely and accurate tax receipts and donor acknowledgements.
- Maintain templates and ensure consistency in donor communications in alignment with Foundation and University standards.
- Track acknowledgement workflows to ensure all donors are properly stewarded.
- Database Maintenance & Data Integrity Maintain and update constituent records, including biographical data, contact information, and relationships.
- Perform routine data clean-up, deduplication, and validation to ensure accuracy and completeness.
- Follow established data standards and procedures to maintain integrity within Raiser’s Edge NXT.
- Reconciliation & Reporting Support Assist in reconciling gift records with Finance and Administration/Accounting reports.
- Support preparation of daily, weekly, and monthly gift reports and summaries.
- Identify and resolve discrepancies in gift or donor records in coordination with the Advancement Services Manager.
- Administrative & Operational Support Maintain organized digital and physical gift documentation in accordance with audit and compliance requirements.
- Respond to internal inquiries regarding gift records, donor information, and acknowledgements.
- Support audits, campaigns, and special projects as assigned.
Benefits
- Summary of Employee Benefits: www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
