Advancement Office Administrator

University of Colorado•Denver, CO

6d•Hybrid

About The Position

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We’re the state’s premier public urban research university with more than 100 in-demand, top-ranked bachelor’s, master’s, and doctoral degree programs. We partner with diverse learners—at any stage of their life and career—for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu. The Advancement Office Administrator will be tasked with being the front desk presence and face of the Office of Advancement, to both internal and external customers, and assisting the Vice Chancellor for Advancement with calendar support. This position will perform administrative duties and tasks of substantial variety, which support the administrative work and activities of the Advancement staff and its operations. This position reports to the Stewardship and IFR Program Director.

Requirements

One (1) year of relevant experience in an occupation related to the work assigned to this position OR Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
Ability to manage multiple tasks simultaneously, adapt to changing priorities, be flexible, manage time, meet deadlines, and adheres to confidentiality policies.
Knowledge of general office procedures, protocol, and professionalism.
Proficiency in Microsoft Office applications and internet navigation tools with proven knowledge of word processing, spreadsheet software, and email platforms.
Solid ability to work with accuracy and attention to detail.

Nice To Haves

Experience with Microsoft Outlook
Experience with Microsoft Excel, CRM database.
Professional experience working in non-profit, events, and development/fundraising.
Knowledge of general office procedures, protocol, and professionalism.

Responsibilities

Provides office presence to greet, direct, and address questions and concerns of visitors. Hybrid accommodation available – 4 days per week in office, depending on office coverage/need.
Provides administrative support functions, general triage for the Advancement email, answering general phone line, and sorting and distributing mail.
Maintains cleanliness and a high level of presentability of CU Denver Advancement communal office space, including lobby and kitchen; keeps inventory on office supplies.
Manage the Vice Chancellor’s calendar, ensuring that engagements are appropriately and sensitively prioritized and managed. Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor’s time.
Researches and compiles information for upcoming meetings that include the Vice Chancellor.
Maintains, updates, and disseminates office documents including but not limited to office phone list, email distribution list, work anniversaries, birthdays, etc.
Schedules, staffs, coordinates, and supports meetings, trainings, and conference rooms for whole office.
Performs gift-handling duties as part of the administrative team: gift acceptance, handling, walk-in gift receipting, and facilitating with courier, as needed.
Address, mail, and track birthday cards; coordinates office celebrations; scribe for various team meeting minutes, documents, and agendas.
Other duties as assigned. May be asked to work weekends and/or evenings for attendance, participation, and setup of Advancement events.