Advancement Executive Assistant

FosterAdopt Connect•Independence, MO

49d

About The Position

ADVANCEMENT EXECUTIVE ASSISTANT Job Category: Advancement Job Status: Full-time, non-exempt position Reports to: Chief Advancement Officer

Requirements

Bachelor’s Degree and 3+ years of experience working in public/office administration, or related field.
Demonstrated experience with computer software applications, Microsoft, Word, Excel, etc. a must.
Excellent customer services skills required.
Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies.
Core understanding of development strategy, implementation and evaluation.
Outstanding organizational and planning skills.
Solid commitment to the principles of support and advocacy for foster and adoptive families.
Collaborate and advocate for positive outcomes, using excellent interpersonal skills in multi-disciplinary, diverse, and dynamic professional teams.
Strong verbal communication skills and demonstrated capability to write clearly and persuasively.
Demonstrated leadership, team management, and interpersonal skills. Can quickly establish rapport and build trust.
Flexible and a self-starter; multi-task while also being highly detail-oriented while meeting all deadlines.
Work as a necessary part of a team effort with colleagues of all demographics.
Model ethical and professional behavior at all times.

Nice To Haves

Experience working with marginalized communities with a nuanced understanding of systemic oppressions.
Flexibility and adaptability, shift styles to fit the needs of a wide range of cultures, people, and organizations.

Responsibilities

Assist CAO with all tasks associated in the day-to-day functioning of the Advancement Department including but not limited to:
Schedule meetings between CAO and staff and/or community partners as needed.
Manage CAO outlook calendar and incoming emails as assigned.
Screen applicants for open positions; complete reference checks.
Respond to email correspondence and follow up as needed.
Complete hand written thank you notes as needed.
Monthly credit card reconciliation and mileage expense reports.
Assist with organization and planning daily tasks lists.
Coordinate, facilitate and schedule team meetings and distribute corresponding documents.
Research and analyze existing and emerging donors, foundations and corporations.
Create and distribute surveys, forms and other data collection as needed.
Data entry, report generation and executive summary analysis.
Participate in the evaluation and implementation of service improvement as identified by FAC’s internal Performance, Quality & Improvement (PQI) process.
Update department Job Descriptions and Performance Evaluation templates.
Ensure media contact lists are accurate and up to date.
Ensure excellent customer service is rendered at all times including phone and email correspondence.
Liaison between CAO and advancement team to provide timely updates, support, and follow up as needed
Support other Advancement staff as needed for community events, fundraisers, grant research, data entry and correspondence.
Identify new internal process improvement opportunities.
Participate as an active team member with all agency departments and attend meetings as assigned.
Model ethical and professional behavior at all times.
Demonstrate a commitment to the mission and core values of FAC, and a willingness to perform other duties as required with or without accommodation.