Advanced Business Specialist

Brookhaven National Laboratory • Ridge, NY

2d • Hybrid

About The Position

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget. The Business Operations Office, within BSD, has an opening for an Advanced Business Specialist position in the Energy and Photon Sciences Directorate (EPSD) Business Office. Essential Duties and Responsibilities: Candidate will perform or support a wide variety of financial functions for the Energy and Photon Sciences Business Services Directorate, including, but not limited to: financial analysis, complete proposal preparation, budgeting, labor cost distribution, expenditure forecasting, and reporting for various funding sources. Responsible for: Proposal preparation and support; Developing and maintaining budgets; Preparing and distributing monthly budget reports and other ad hoc financial reports within strict deadlines; Personnel forecasting and reviewing various reports for time reporting accuracy; Interacting with staff in order to secure information needed to generate forecasts and coordinate procurement actions and reports; Operating in a team environment and remaining flexible with assignments; Creating journal vouchers/entries through PeopleSoft Financials with supporting documentation; Approving pre-vouchers, miscellaneous payments, and travel through PeopleSoft Financials.

Requirements

• BA or BS degree in Accounting or Finance or equivalent experience based on 2:1 (experience: college) years
• Five (5) years of related work experience.
• Working knowledge of Office365, especially Outlook, Excel, Word, PowerPoint, and Teams.
• Proven effective communication and interpersonal skills.
• Ability to establish positive working relationships at all levels.
• Knowledge of GAAP/CAS requirements as related to areas of responsibility.
• Advanced proficiency in Excel and databases.
• Demonstrated ability to prioritize and effectively deal with deadlines.
• Familiarity with ERP systems and the ability to generate queries and reports.
• Ability to identify and understand the path to resolve most problems encountered within own area of responsibility; anticipate and establish paths to avoid problems.
• Must be self-motivated, resourceful, and organized; taking ownership of all assigned work.
• Ability to establish routine contacts and provide detailed and complex information that will be used to make decisions of business consequence.
• Ability to review financial data and prepare meaningful financial reports.
• Flexible team player with the ability to successfully interact with both the scientific and business staff and will be motivated to assist Senior Business Specialists and Management as requests arise.

Nice To Haves

• Familiarity with PeopleSoft Financials and the ability to create queries and generate reports.
• Knowledge of BNL policies, practices, and procedures.
• Proficient in Microsoft Office Suite.
• Familiarity with Microsoft Power Business Intelligence.
• Familiarity with Workday.

Responsibilities

• Proposal preparation and support
• Developing and maintaining budgets
• Preparing and distributing monthly budget reports and other ad hoc financial reports within strict deadlines
• Personnel forecasting and reviewing various reports for time reporting accuracy
• Interacting with staff in order to secure information needed to generate forecasts and coordinate procurement actions and reports
• Operating in a team environment and remaining flexible with assignments
• Creating journal vouchers/entries through PeopleSoft Financials with supporting documentation
• Approving pre-vouchers, miscellaneous payments, and travel through PeopleSoft Financials

Benefits

• Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation.
• Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level