Adult Education Administrative Assistant
About The Position
To provide administrative assistance to the Component Director and Program Specialists within the AEL department. Keep records for and assist all department staff on professional development and travel, including expense reports, hotel and airline reservations, etc. Assist AED staff with written correspondence and fliers announcing services or events Maintain an adequate quantity of supplies Assist in preparation and timelines of monthly, quarterly or yearly AED reports. Maintain AED personnel's staff development files and assist in ensuring the files match the TEAMS system for each staff member Pick up and disseminate AED mail Work closely with the PD Coordinator and Component Director to schedule workshops and meetings for the AED Serve as requested or appointed on internal committees of ESC 6 Serve as AED property and inventory clerk and maintain a current database of property, instructional materials and equipment Check and verify receipt of purchased materials Assist personnel office in obtaining information on AED employees Prepare PO's and PA's for AED department Assist in preparation of other reports as required by ESC, TWC, HGAC, BVCOG or other state agencies Organize and develop a method for user friendly filing system Provide reports, spreadsheets or other documents related to each program as requested Operate a variety of office equipment including copiers, fax and other machines Perform other duties as assigned.
Requirements
- High school diploma or equivalent required
- Minimum 5 years’ experience in administrative/data entry
- Proficiency in Microsoft Office
- Strong public relations skills
- Answer phone calls to the Adult Education Department with professionalism and courtesy.
- Works well in a team dynamic
- Ability to handle multiple tasks with minimal supervision
- Demonstrated skills in writing and editing
- Strong computer proficiency and software application experience
Nice To Haves
- Bilingual preferred
Responsibilities
- Provide administrative assistance to the Component Director and Program Specialists within the AEL department.
- Keep records for and assist all department staff on professional development and travel, including expense reports, hotel and airline reservations, etc.
- Assist AED staff with written correspondence and fliers announcing services or events
- Maintain an adequate quantity of supplies
- Assist in preparation and timelines of monthly, quarterly or yearly AED reports.
- Maintain AED personnel's staff development files and assist in ensuring the files match the TEAMS system for each staff member
- Pick up and disseminate AED mail
- Work closely with the PD Coordinator and Component Director to schedule workshops and meetings for the AED
- Serve as requested or appointed on internal committees of ESC 6
- Serve as AED property and inventory clerk and maintain a current database of property, instructional materials and equipment
- Check and verify receipt of purchased materials
- Assist personnel office in obtaining information on AED employees
- Prepare PO's and PA's for AED department
- Assist in preparation of other reports as required by ESC, TWC, HGAC, BVCOG or other state agencies
- Organize and develop a method for user friendly filing system
- Provide reports, spreadsheets or other documents related to each program as requested
- Operate a variety of office equipment including copiers, fax and other machines
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
