ADT Administrative Assistant

Oklahoma State Government•Oklahoma City, OK

1d•$22•Onsite

About The Position

The Oklahoma Department of Agriculture, Food and Forestry (ODAFF) is seeking a full - time Administrative Assistant in the Animal Industry Services Division . This position (PIN # 04000 224 ) is in state government, located in Oklahoma City, OK . The State of Oklahoma offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The hourly pay for this position is up to $ 22.29 based on education and experience. Basic Purpose/ Position Description: This position will be responsible for receiving, filing, and data entry of documents important for animal disease traceability . This includes preparing spreadsheets and reports and utilizing web-based programs to accurately post, record, and retrieve data using a compute r .

Requirements

Knowledge of spelling, punctuation, and business English
Knowledge of business mathematics
Knowledge of modern office methods and procedures
Knowledge of the maintenance of complex records
Knowledge of the major policies and procedures governing assigned programs
Ability to establish and maintain effective working relationships with others
Ability to perform confidential work and maintain confidentiality
Ability to interpret and complete routine matters according to agency policies and procedures
Ability to follow oral and written instructions
Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff
Ability to interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form
Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
Bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Responsibilities

Receiving electronic and paper documents, scanning , and filing
Accessing electronic databases and entering data
Answering phones, giving clients information about animal import requirements, assisting veterinarians with data management issues
Coordinate internal and external activities of the program and respond to routine inquires
Establish and maintain positive working relationships
Respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form
Perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors ar e c orrect ed
Participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services