Admissions & Recruitment Operations Coordinator

University of Florida • Gainesville, FL

2d • $50,000 - $55,000

About The Position

The Admissions & Recruitment Operations Coordinator provides administrative, operational, communications, and event support for the University of Florida College of Pharmacy Admissions & Recruitment team. This position supports established admissions processes by assisting with admitted-student communications, recruitment and yield event logistics, and day-to-day operational tasks that contribute to a smooth and effective admissions cycle. This role supports multiple team members and initiatives rather than a single administrator. The incumbent assists with maintaining consistent communication with applicants, supports high-impact recruitment events such as Future Pharmacist Day, manages admitted-student materials such as the Admissions Starter Kit, and contributes to admissions operations through data tracking, CRM use, office organization, and administrative coordination under established procedures and guidance.

Requirements

• Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Experience in higher education admissions, recruitment, or student services.
• Experience with CRM systems (Salesforce preferred).
• Experience supporting events, communications, or administrative workflows in a team-based environment.
• Experience managing inventory, supplies, or office operations.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.

Responsibilities

• Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines.
• Draft, format, schedule, and distribute communications including admission notifications, next-steps messaging, event invitations, reminders, and follow-up correspondence.
• Coordinate the preparation and distribution of admitted-student materials, including managing the assembly and mailing of the Admissions Starter Kit.
• Maintain and update admissions communication templates and records within CRM and related systems.
• Track communication activity and engagement to support admissions follow-up and reporting.
• Ensure accuracy and consistency of messaging across admissions communications.
• Assist with logistical support for admissions and recruitment events, with primary focus on Future Pharmacist Day, including: Registration tracking and attendee management Room reservations and space coordination Catering and supply requests Event schedules, run-of-show documents, and on-site support
• Support planning and execution of additional admissions events such as open houses, webinars, and yield-focused programming.
• Maintain event planning tools, timelines, and documentation to support recurring admissions events.
• Provide shared administrative and operational support to the Admissions & Recruitment team.
• Manage organization of admissions office spaces, including tracking, ordering, and maintaining office and admissions-related supplies.
• Track inventory of recruitment and admissions materials and coordinate reordering as needed.
• Prepare reports, rosters, tracking documents, and meeting materials related to admissions communications, events, and operations.
• Assist with documentation and follow-up for admissions-related meetings and initiatives.
• Support admissions-related website updates and materials in coordination with appropriate campus partners.
• Assist with coordinating routine workflows to support efficient team operations.
• Utilize Salesforce and related systems to document communications, track event participation, and support admissions workflows.
• Assist with data entry, validation, and routine reporting related to communications, events, and admissions materials.
• Provide backup support during peak admissions and recruitment periods, including assisting with application review activities as needed.
• Assist with special projects that support admissions operations and team effectiveness.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.
• To learn more visit: hr.ufl.edu/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees