Administrator

Ace Careers Website•Phoenix, AZ

About The Position

This position is an integral part of our team, embodying our core values of accountability, communication, family, exceptional service, and profitability. Your primary responsibility is to provide administrative support to our operations department while upholding these values. Accountability Manage incoming and outgoing mail and packages. Activate/deactivate keycards for monthly parking. Communicate with office manager on account balances, customer service, answer phones. Help with customer issues in the lane. Process applications for parking. Provide administrative support to the management team. Handle account balances and collections. Communication Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication. Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties. Prepare reports, presentations, and correspondence. Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements. Coordinate and organize office activities and operations. Family Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family. Collaborate with internal teams, vendors, and contractors to maintain and repair facilities and equipment as needed. Exceptional Service Answer and screen phone calls, taking accurate messages when necessary. Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations. Maintain a welcoming and organized office environment that reflects our commitment to exceptional service. Greet clients, visitors, and guests in a professional and friendly manner. Assist in the management of vendor relationships. Profitability Process expense reports and invoices. Order and maintain office supplies. Oversee asset management processes including inventory, tracking, and disposal of equipment and resources. About YOU: You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively.

Requirements

1-2 years’ experience as an Administrative Assistant preferred.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency in office software, including Microsoft Office Suite.
Attention to detail and accuracy in administrative tasks.
Ability to work effectively in a team environment.
Discretion and professionalism in handling confidential information.

Responsibilities

Manage incoming and outgoing mail and packages.
Activate/deactivate keycards for monthly parking.
Communicate with office manager on account balances, customer service, answer phones.
Help with customer issues in the lane.
Process applications for parking.
Provide administrative support to the management team.
Handle account balances and collections.
Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication.
Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties.
Prepare reports, presentations, and correspondence.
Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements.
Coordinate and organize office activities and operations.
Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family.
Collaborate with internal teams, vendors, and contractors to maintain and repair facilities and equipment as needed.
Answer and screen phone calls, taking accurate messages when necessary.
Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations.
Maintain a welcoming and organized office environment that reflects our commitment to exceptional service.
Greet clients, visitors, and guests in a professional and friendly manner.
Assist in the management of vendor relationships.
Process expense reports and invoices.
Order and maintain office supplies.
Oversee asset management processes including inventory, tracking, and disposal of equipment and resources.