Administrator - Program Operations

University of Washington • Seattle, WA

22h

About The Position

The College of Arts & Sciences has an outstanding opportunity for an Administrator to support three interdisciplinary research and training centers within the Division of Social Sciences: The Center for Statistics and the Social Sciences (CSSS), The Center for Studies in Demography and Ecology (CSDE), and The Center for Social Science Computation and Research (CSSCR). This leadership role is responsible for overseeing the day-to-day administrative, financial, and operational functions of these centers, managing approximately $6.7 million in annual revenue, supervising 4.5 FTE (five staff members), and coordinating complex activities across research, instruction, grants management, and service operations. The Administrator serves as a strategic partner to Center Directors, faculty leaders, and campus stakeholders, ensuring efficient operations, compliance with university and sponsor requirements, and alignment with each center’s academic and research mission.

Requirements

• Bachelor’s degree in Business Administration, Public Administration, Higher Education Administration, or a related field
• Five years of progressively responsible administrative or operational experience
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Demonstrated experience managing $2 million or more in annual budgets
• Experience supervising, hiring, and managing staff
• Advanced proficiency with Excel, including pivot tables
• Excellent written and verbal communication skills

Nice To Haves

• Experience with Workday Finance or similar enterprise financial systems
• Experience managing sponsored research and grants administration in a higher education or research setting

Responsibilities

• Responsible for the annual five year planning for each center using the Adaptive tool within Workday Finance.
• Meet regularly with center directors (and other core team members as needed) to develop spending plans-for the centers broadly, but also for specific events, appointments, etc.
• Provide monthly reports to Center Directors for all non-grant revenues and expenditures.
• Meet monthly with Center Directors to review reports, identify financial trends and recommend expenditure changes or reductions if necessary.
• Hold the security role of Cost Center Manager in Workday Finance for each of the three centers and approve, review and monitor expenses.
• Oversee financial processes related to core faculty course buyouts and instructional replacement funding, including monitoring related financial activity and coordinating communication across departments and administrative units.
• Serve as the HR Manager for all three centers - submit quarterly payroll rosters to the College's shared environment.
• Run reports each bi-monthly to ensure employees' pay is correct and charged to correct resource in each center.
• Support center faculty with requests to hire research staff and graduate students (academic student employees).
• Coordinate with affiliate units to arrange Academic Service Employees (TA's) for courses.
• Negotiate funding splits for courses joint with CSSS.
• Coordinate salaries for CSSS instructors.
• Manage hiring processes for core faculty, instructors, and staff, in collaboration with participating academic units as needed.
• Manage a staff of five individuals (4.5 FTE): grants manager, budget fiscal analyst, program coordinator (2 FTE) and program assistant (0.5 FTE).
• Assess workload to balance duties and activities across the three centers.
• Evaluate work, train, and manage corrective action if necessary.
• Provide collaborative leadership for the management of the P2C and T32 training grants for CSDE, working closely with staff to ensure smooth administration of center and trainee requirements, seed‑grant processes, and financial commitments.
• Partner with team members to support monthly financial reporting, trainee deficit monitoring, coordination with home units, and management of external commitments from partner colleges.
• Work with staff to steward Workday Finance grant‑management activities and contributes to planning and budgeting for travel and conferences associated with the grants.
• Collaboratively ensure that grant operations across the three centers comply with sponsor guidelines and that PIs meet required effort and reporting deadlines.
• Coordinate, communicate, and plan for and with each center.
• Facilitate Memorandums of Understanding (MOUs) related to cross-unit and cross-curricular agreements, as well as data use and facilities sharing.
• Perform special projects as assigned by center directors.

Benefits

• Outstanding benefits
• Opportunities for for professional growth
• Chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees