Administrator, Contracts

Universal Orlando • Orlando, FL

6d

About The Position

JOB SUMMARY: Drafts, reviews, analyzes, negotiates and processes contracts and related documents to ensure accuracy for operational/project teams in accordance with the Contracts Policies and Procedures and all applicable Universal Destinations & Experiences Systems. Work in conjunction with Legal, Risk Management, and Finance Departments.

Requirements

• Bachelor’s degree required.
• 2+ years contract experience in drafting, analyzing, amending and negotiating contract required; or equivalent combination of education and experience.

Responsibilities

• Assists with pre-qualification of bidders, and securing of confidentiality agreements.
• Drafts scopes of work and/or compiles and issues all requests for proposals (RFPs), invitation for bid (IFBs) for approvals and then issuance to bidders. Includes preparation and issuance of addenda to bidders.
• Receives and records proposals.
• Assists project team with bidder review and selection of successful bidder.
• Prepares appropriate contract form, including all addenda items, and assist with negotiation of Terms & Conditions in a form consistent with partnership policies and procedures
• Verifies insurance coverage, Vendor qualification, and prepares Notice of Commencements.
• Prepares Letters of Authorization or Notice to Proceeds (if required).
• Coordinates with successful bidder for execution of final contract.
• Attends weekly/monthly project (construction, etc.) meetings.
• Assists with preparation of CCR, design/field directives, directive settlement forms and monitoring of related informational logs.
• Prepares and issues contract change orders based on directive settlements.
• Issues Contract Status Reports.
• Maintains contract files, document control, and retention of files.
• Monitors Notice to Owners.
• Prepares and issues close out documentation.
• Assists with claims administration.
• Ensures compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transaction related to this role.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

Benefits

• Your talent, skills and experience will be rewarded with a competitive compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level