Contracts Administrator

Canopy A&D • Ontario, CA

22h • $65,000 - $90,000 • Onsite

About The Position

The Contracts Administrator supports the end-to-end quoting, order entry, and contract administration process, ensuring accuracy, compliance, and timely execution. This role serves as a key link between customers, sales, and internal teams, helping translate customer requirements into actionable orders while maintaining data integrity across systems. This is a hands-on, detail-oriented role ideal for someone who thrives in a fast-paced, evolving manufacturing environment and enjoys cross-functional collaboration.

Requirements

• 2–5 years of experience in contracts administration, quoting, sales operations, or order management, preferably in a manufacturing or supply chain environment
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Ability to interpret and manage structured data and documentation with accuracy

Nice To Haves

• Experience in aerospace, defense, or regulated manufacturing environments
• Familiarity with ERP/MRP systems (e.g., JobBoss, Epicor, E2, NetSuite, or similar)
• Exposure to engineering drawings or Bills of Materials (BOMs)
• Basic understanding of contract terms and conditions, including government contracting (FAR/DFARS)
• Familiarity with ISO 9001 or AS9100 standards

Responsibilities

• Support the quote-to-order process, including RFQ intake, quote preparation, and order entry
• Review and process customer purchase orders (POs) to ensure alignment with quotes and internal capabilities
• Assist with contract review and compliance checks, escalating risks or discrepancies as needed
• Coordinate with operations, engineering, quality, and finance to ensure accurate and timely order execution
• Maintain and update ERP system data, including customer orders, pricing, and delivery requirements
• Track and process PO revisions, including changes to quantities, pricing, drawings, and delivery schedules
• Serve as a point of contact for customers on order status, documentation, and basic inquiries
• Support maintenance of pricing data and standard quotes for repeat business
• Assist in improving workflows, documentation, and process standardization across quoting and contracts
• Ensure proper documentation and record-keeping to support audit and compliance requirements

Benefits

• Company paid employee medical, dental and vision insurance
• Retirement plan participation (eligibility required)
• Paid sick leave
• Paid vacation
• Paid holidays
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed