Administrator, Contracts

Universal Orlando • Orlando, FL

8d

About The Position

Drafts, reviews, analyzes, negotiates and processes contracts and related
documents to ensure accuracy for operational/project teams in accordance with
the Contracts Policies and Procedures and all applicable Universal Destinations
& Experiences Systems. Work in conjunction with Legal, Risk Management, and
Finance Departments.

Requirements

• Bachelor’s degree required.
• 2+ years contract experience in drafting, analyzing, amending and negotiating contract required; or equivalent combination of education and experience.

Responsibilities

• Assists with pre-qualification of bidders, and securing of confidentiality agreements. Drafts scopes of work and/or compiles and issues all requests for proposals (RFPs), invitation for bid (IFBs) for approvals and then issuance to bidders. Includes preparation and issuance of addenda to bidders.
• Receives and records proposals. Assists project team with bidder review and selection of successful bidder. Prepares appropriate contract form, including all addenda items, and assist with negotiation of Terms & Conditions in a form consistent with partnership policies and procedures
• Verifies insurance coverage, Vendor qualification, and prepares Notice of Commencements. Prepares Letters of Authorization or Notice to Proceeds (if required). Coordinates with successful bidder for execution of final contract.
• Attends weekly/monthly project (construction, etc.) meetings. Assists with preparation of CCR, design/field directives, directive settlement forms and monitoring of related informational logs. Prepares and issues contract change orders based on directive settlements. Issues Contract Status Reports. Mains contract files, document control, and retention of files. Monitors Notice to Owners.
• Prepares and issues close out documentation. Assists with claims administration. Ensures compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transaction related to this role.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level