Administrator, Communications and Marketing

Clean Power Alliance•Los Angeles, CA

1d•Hybrid

About The Position

Clean Power Alliance (CPA) is Southern California’s locally operated not-for-profit default electricity provider for 38 communities within Los Angeles and Ventura counties and the 4th largest electricity provider in the State of California. We provide clean renewable energy at competitive rates to over three million residents and businesses through approximately one million customer accounts. CPA is seeking a detail-oriented and motivated Administrator, Communications and Marketing to support the Communications and Marketing team. The Administrator, Communications and Marketing will provide a range of administrative support functions, including but not limited to budget tracking, coordinating with vendors, and supporting day-to-day team operations. This role also helps facilitate routine communications with CPA’s external vendors and ensures that department records, tools, and processes are maintained accurately and efficiently.

Requirements

Proficient with Microsoft Office Suite, especially in Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
Ability to act with integrity, professionalism, and confidentiality.
Ability to fully own tasks and processes with minimal oversight.
Ability to handle multiple priorities to meet deadlines and escalate key issues.
Demonstrate good judgment and integrity.
High attention to detail with strong organizational skills.
Communicate effectively, orally, and in writing; and the ability to translate complex technical information into non-technical language.
Have a strong work ethic and be comfortable taking initiative/working in a fast paced environment.
Work well on diverse teams and be highly collaborative.
Must be able to work at a desk and on a computer for prolonged periods.
Candidates must have a bachelor’s degree in marketing, communications, or related field.
Must have at least 2 years of relevant experience in communications, administration, or project management.

Nice To Haves

Experience with data visualization tools and software (i.e., Tableau, Power BI) preferred.
Experience with programs like SharePoint, Wrike, Figma, Google Workspace, SurveyMonkey, MailChimp, and Canva preferred.
Administrative experience with large teams/departments preferred.

Responsibilities

Provide general administrative support to the Communications and Marketing department, including assisting with day-to-day tasks and responding to routine communications with internal teams and external stakeholders.
Schedule meetings, maintain calendars, and update internal systems and tools (e.g., SharePoint, Wrike) to keep information current and organized.
Create, format, and edit materials as needed, including basic internal documents, presentations, forms, meeting materials, letters, and other tasks as needed.
Assist with maintaining departmental procedures and records by updating documents, organizing files, and distributing materials to the team to support consistency and compliance.
Assist with as needed requests from other departments related to Communications and Marketing support
Assist with tracking departmental budgets by updating spreadsheets, processing purchase requests, and supporting invoice tracking for external vendors.
Maintain records related to promotional inventory, billing, and work orders in accordance with established procedures.
Maintain departmental trackers, logs, and administrative tools for projects, contracts, invoices, schedules, and deliverables.
Responsible for monthly credit card reconciliations.
Provide administrative support working directly with vendors, including coordinating print orders, obtaining requests for vendor quotes, submission of translation requests, assisting with vendor onboarding, and assisting with review processes for accuracy and completeness.
Track contract timelines and maintain documentation.
Coordinate with vendors to support printing and distribution of materials, ensuring timelines are adhered to and instructions provided by the team are followed.
Assist with preparing basic contracts and requests for proposal information by creating, enhancing, or utilizing templates and supporting internal coordination for contract updates or renewals.
Provide administrative support for projects by organizing files, preparing basic correspondence, and assisting with document preparation.
Help track timelines and support the coordination of stakeholder and customer communications schedules under direction from team members.
Review project scopes to ensure they are clear and consistent and highlight any inconsistencies.
Assist with logistics for virtual and on-site meetings and events, including scheduling, preparing materials, coordinating vendor needs, budget tracking, and supporting on-site or virtual event execution as directed.
Perform other duties as assigned