Administrator – Accounting – A/R

Holman•Maple Shade, NJ

19h•$24 - $32•Hybrid

About The Position

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Holman is currently accepting applications for the role of Administrator – Accounting – A/R. What will you be doing? Follow-up on past due receivables while maintaining excellent client relationships. Reconcile and ensure client payments are applied timely. Maintain accurate notes on A/R Reports and in the financial system of all client interactions. Identify trends/billing issues and coordinate with the appropriate contacts for resolution. Escalate issues which require special attention to A/R management team and internal departments. Research, respond and track resolutions for client inquiries. Ensure follow-up to all concerns and escalations involving the A/R is done in a timely manner. Work in BRIM/SAP on clearing items and pulling client statements Work directly with other areas of the business, such as Billing and Account Management to ensure customer satisfaction Understand and work in Excel to be able to efficiently decipher payments and create custom reports for clients i.e. V-lookups or pivot table Respond to questions from our Internal and External customers where appropriate. Perform all other duties and special projects as assigned. Identify trends and possible credit concerns with clients having difficulty paying Coordinate and lead client calls to resolve open billing/AR issues and ensure resolution, this could result in weekly/monthly with clients until resolved Assist or complete FleetTrak cases to resolve issues with clients’ invoices or delivery Managing delinquency accounts that effect our Treasury department’s ability to borrow and prioritize those items Customer facing role assigned roughly 450-500 accounts to manage on monthly basis for all open AR Respond to multiple report requests from management, such as Month over Month reporting, Credit Concern Client, NEO Letter open items, as well as bi-weekly meetings with leadership to supply updates on accounts Sending average of 150 emails weekly, and receiving +200 emails in return from internal and external clients Work on collecting the $800-900M of invoices that are billed out to clients monthly] Manage CV credits for clients by reviewing account balances and working with client expectations on how/when credits are sent Utilize OnBase, Insights, SAP, Vehicle & Client inquiry, and Infinium to process client requests and inquires What are we looking for? Bachelor’s degree in Accounting or Finance preferred or equivalent collections experience. Additional education, certifications, or other distinctions are a plus. Proficient in various desktop tools including MS Office Programs (i.e., Outlook, Excel, Word, PowerPoint, SharePoint, etc.) Nitro PDF Pro, Adobe Acrobat. Experience using SAP is preferred but not required. 3-5 years’ experience in Business-to-Business Collections, Accounts Receivable, Accounting, or Auditing. Accounting, Accounts Receivable, Cash Application, Accounts Payable, experience Knowledge of Accounting System Software, preferably SAP. Must have an understanding of accounting principles. #LI-CD1 #LI-Hybrid At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way. At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type): Health Insurance Vision Insurance Dental Insurance Life and Disability Insurance Flexible Spending and Health Savings Accounts Employee Assistance Program 401(k) plan with Company Match Paid Time Off (PTO) Paid Holidays, Bereavement, and Jury Duty Paid Pregnancy/Parental leave Paid Military Leave Tuition Reimbursement Benefits: Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees. Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements. Pay: We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $24.10 - $31.94 USD per hour. Artificial Intelligence Statement We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter, provided the information is accurate and truthful. However, applicants should not use AI tools to: Answer interview questions on their behalf, or use AI tools in any way during the interview or other qualification process(es). Misrepresent or embellish qualifications, skills, or experience Create false or misleading representations of identity (e.g., deepfakes or altered images/videos) Your application, whether an AI tool is used or not, should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process. Equal Opportunity Employment and Accommodations: Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are a person with a disability needing assistance with the application process, please contact [email protected] This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. At Holman, we operate according to “The Holman Way” by always doing what’s right for our people, our customers, and the community. Since 1924, Holman has grown from a single Ford dealership in New Jersey into a global automotive leader with more than 10,000 employees across North America, the UK, and Germany. We deliver a unique range of automotive services, including industry-leading fleet management and leasing; commercial vehicle equipment manufacturing; powertrain distribution and logistics; commercial and personal insurance and risk management; venture capital funding; and automotive retail sales. Headquartered in southern New Jersey since 1924, we are looking for talented employees worldwide to join our Great Place to Work® certified corporate culture and help drive another century of success. Apply today and become part of the Holman family.

Requirements

3-5 years’ experience in Business-to-Business Collections, Accounts Receivable, Accounting, or Auditing.
Accounting, Accounts Receivable, Cash Application, Accounts Payable, experience
Knowledge of Accounting System Software, preferably SAP.
Must have an understanding of accounting principles.
Proficient in various desktop tools including MS Office Programs (i.e., Outlook, Excel, Word, PowerPoint, SharePoint, etc.) Nitro PDF Pro, Adobe Acrobat.

Nice To Haves

Bachelor’s degree in Accounting or Finance preferred or equivalent collections experience.
Additional education, certifications, or other distinctions are a plus.
Experience using SAP is preferred but not required.

Responsibilities

Follow-up on past due receivables while maintaining excellent client relationships.
Reconcile and ensure client payments are applied timely.
Maintain accurate notes on A/R Reports and in the financial system of all client interactions.
Identify trends/billing issues and coordinate with the appropriate contacts for resolution.
Escalate issues which require special attention to A/R management team and internal departments.
Research, respond and track resolutions for client inquiries.
Ensure follow-up to all concerns and escalations involving the A/R is done in a timely manner.
Work in BRIM/SAP on clearing items and pulling client statements
Work directly with other areas of the business, such as Billing and Account Management to ensure customer satisfaction
Understand and work in Excel to be able to efficiently decipher payments and create custom reports for clients i.e. V-lookups or pivot table
Respond to questions from our Internal and External customers where appropriate.
Perform all other duties and special projects as assigned.
Identify trends and possible credit concerns with clients having difficulty paying
Coordinate and lead client calls to resolve open billing/AR issues and ensure resolution, this could result in weekly/monthly with clients until resolved
Assist or complete FleetTrak cases to resolve issues with clients’ invoices or delivery
Managing delinquency accounts that effect our Treasury department’s ability to borrow and prioritize those items
Customer facing role assigned roughly 450-500 accounts to manage on monthly basis for all open AR
Respond to multiple report requests from management, such as Month over Month reporting, Credit Concern Client, NEO Letter open items, as well as bi-weekly meetings with leadership to supply updates on accounts
Sending average of 150 emails weekly, and receiving +200 emails in return from internal and external clients
Work on collecting the $800-900M of invoices that are billed out to clients monthly]
Manage CV credits for clients by reviewing account balances and working with client expectations on how/when credits are sent
Utilize OnBase, Insights, SAP, Vehicle & Client inquiry, and Infinium to process client requests and inquires