Administrative Team Assistant

ICONIQ • San Francisco, CA

4d • $43 - $46 • Hybrid

About The Position

This role sits within ICONIQ Investment Management, which delivers exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community. We are seeking a sharp, proactive Administrative Team Assistant to support the Family Office team in our San Francisco office.

Requirements

• 3+ years of experience providing administrative support to multiple individuals
• Experience working in a fast-paced, evolving environment with changing priorities
• Comfortable collaborating within a team-based support model
• Strong organizational and time management skills with the ability to juggle multiple requests
• Clear, professional communication style and sound judgment when handling sensitive information
• Proactive mindset with a willingness to step in and support where needed
• Advanced experience using Outlook; experience with Salesforce or similar systems is a plus

Nice To Haves

• California notary designation is a plus

Responsibilities

• Provide day-to-day administrative support to senior leaders, in partnership with the team’s Senior Executive Assistant
• Manage multiple high-volume, frequently changing calendars across time zones
• Coordinate internal and external meetings, team events, and social activities with a thoughtful, proactive approach
• Process expense reports accurately and in a timely manner
• Update and maintain information in Salesforce and other internal systems
• Support ad hoc projects and broader team initiatives as needed

Benefits

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed