Administrative & Systems Coordinator

Easter Seals Goodwill ND • Mandan, ND

2d

About The Position

The Administrative & Systems Coordinator ensures organizational clarity, consistency, and execution by managing administrative systems, documentation, and communication infrastructure. This role supports leadership operations, maintains organized digital environments, and drives accountability through EOS tools, meeting coordination, and follow-through.

Requirements

• 3–7+ years in administrative, operations, or project coordination roles
• 2+ years’ experience supporting executive leadership
• Strong experience with Microsoft 365, SharePoint, and digital systems required
• Highly organized with strong attention to detail
• Strong communication and follow-through
• Ability to manage multiple priorities and deadlines
• High level of discretion and professionalism
• Systems and process-oriented mindset
• Accountable, self-directed and proactive
• Tech-savvy

Nice To Haves

• Experience with EOS or similar operating systems preferred

Responsibilities

• Document & Knowledge Management
• Own and manage SharePoint and all digital storage systems
• Maintain centralized, up-to-date repository of policies, procedures, SOPs, contracts, and board materials
• Ensure version control, naming conventions, and access permissions
• Maintain document retention and compliance standards
• EOS & Meeting Management
• Support execution of the EOS system across leadership
• Coordinate Level 10s, leadership meetings, and board meetings
• Prepare and distribute agendas, scorecards, and Rocks tracking
• Capture and distribute meeting minutes, to-dos, and IDS items
• Track follow-ups and ensure accountability
• Executive & C-Suite Support
• Provide administrative support to CEO, COO, and leadership team
• Assist with calendars, priorities, and communications
• Prepare reports, presentations, and board materials
• Handle highly confidential information with discretion
• Contract & Vendor Management
• Track contracts, renewals, and key obligations
• Maintain centralized contract repository
• Support vendor onboarding and documentation
• Serve as primary contact for vendors
• Monitor deadlines, compliance, and key deliverables
• Systems & Platform Administration
• Support administration of key platforms (Microsoft 365, Teams, SharePoint, EOS tools, phone systems, etc.)
• Ensure systems are organized, accessible, and consistently used
• Provide basic training/support to staff as needed
• Organizational Communication & Coordination
• Coordinate communication across departments and leadership
• Distribute key updates, materials, and decisions
• Ensure teams have access to accurate and current information
• Compliance & Confidentiality
• Maintain secure handling of sensitive and confidential information
• Ensure documentation supports audit readiness and compliance
• Maintain appropriate access controls and file security

Benefits

• Cell phone/internet stipend

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees