Administrative Coordinator

EMC Insurance Companies • Wichita, KS

10d • $51,201 - $77,796

About The Position

At EMC, we’re all about working together to make an impact. As part of our team, you’ll have the opportunity to grow, contribute, and gain experience that matters. We strive to be caring leaders, close partners, and responsive experts—always supporting each other to do our best work. Join us, and let’s improve lives together.

Requirements

• High school diploma or equivalency
• Three years of administrative work or related experience
• Strong computer skills, including knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint
• Good math aptitude and basic accounting/bookkeeping skills
• Excellent verbal and written communication skills
• Strong organizational and multi-tasking skills with the ability to meet deadlines
• Strong human relations and customer service skills
• Ability to maintain a high level of confidentiality
• Local driving; a valid driver’s license with an acceptable motor vehicle report per company standards required if driving

Nice To Haves

• Basic knowledge of the property and casualty industry preferred

Responsibilities

• Provides administrative support to regional office leadership, such as composing correspondence and memos, and creating PowerPoint presentations.
• Schedules, coordinates, and assists with meeting and training logistics, including travel arrangements.
• Coordinates the set up and organizing of regional office and company-wide events, including Health and Wellness.
• Creates and maintains logs, mailing lists, databases, and monthly, quarterly and annual business reports
• Monitors general email accounts and responds to messages as necessary.
• Forwards emails and faxes from branch email accounts to the appropriate areas.
• Enters relevant contract data points into the Compliance 360 system for accurate tracking of renewal dates and other key elements of contracts, including requests for contract approval.
• Oversees office remodeling, relocation or construction projects and ensures compliance with any regulations, including ADA requirements.
• Evaluates needs and makes purchase/lease recommendations while ensuring all proper purchasing procedures are followed and appropriate approvals are obtained.
• Coordinates with Risk Improvement to evaluate workstations to ensure ergonomic correctness.
• Orders supplies and performs inventory management functions.
• Coordinates mail pickup and distribution.
• Collaborates with the people leader to onboard new hires at the regional office location.
• Helps organize the annual budget and track expenses.
• Provides administrative support to the Marketing team, such as inputting prospective agents, updating territory and underwriting assignment changes, entering and maintaining agent profile information, and producing agency welcome packets.
• Prepares, scans and indexes documents into imaging system.
• Tracks expenses and submits for reimbursement.
• Prepares invoices for payment, determines proper coding for accounts payable, and submits invoices for approval.
• Responsible for the day-to-day condition of the office.
• Oversees regional office emergency and safety plans.
• In collaboration with Corporate IT, troubleshoots various network, software, hardware, security system and phone problems.
• Coordinates building security issues, including alarms, badges, cameras, etc.

Benefits

• Outstanding benefits with life, medical, dental, vision and prescription drug coverage
• Competitive paid time off plan and a full day of volunteer time off annually
• Financial incentives, including a 401(k) plan match, pension plan, OneEMC bonus plan and recognition and anniversary awards
• Professional development and growth opportunities, including tuition reimbursement
• Wellness initiatives to improve team member well-being and reduce health insurance costs
• Flexibility to dress for your day and opportunities for alternative work arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees