Administrative Support

Alternatives, Inc.•Billings, MT

8d•$16 - $18•Onsite

About The Position

The Administrative team at Alpha House is led by an experienced supervisor who is excited to have you join the team! You will work along a small team of other Administrative Support members who help streamline the administration department with day-to-day tasks, paperwork, forms, and other clerical needs.

Requirements

High school diploma or equivalent.
Minimum of two years in a secretarial, administrative assistant, or related office role.
Proficient in Microsoft Office programs.
Familiar with office equipment (copiers, fax machines, multi-line phone systems).
Typing speed of at least 45 words per minute.
Strong writing, spelling, and verbal communication abilities.
Capable of handling multiple duties simultaneously.
Strong organizational skills.
Valid Montana driver’s license
Ability to pass federal drug test and background check.

Responsibilities

Manage Community Treatment Service intake processes and ensure accurate documentation.
Monitor inventory and stock supplies as needed.
Maintain and update standard operating procedures and forms as needed.
Prepare and submit reports accurately and on time.
Record and maintain meeting minutes on a rotating basis.
Handle property disposition according to policy.
Complete assigned audits to ensure compliance.
Process and maintain forms and re-stock of forms/packets.
Maintain secure filing systems for sensitive documents.
Perform mass uploads and ensure accurate digital recordkeeping.
Manage visitor logs and security protocols.
Process monetary dispositions per policy.
Coordinate and document employer feedback surveys.
Handle large-scale document uploads efficiently.

Benefits

Medical: Employer pays $511.72 toward employee coverage. Additional plans for children and family are available at employee cost.
Dental: Employer pays 100% of employee-only coverage. Affordable coverage for children and families is available at employee cost.
Vision: Affordable plans are available for employees, children, and families at a low cost.
Life Insurance: The agency provides a $25,000 coverage plan for all benefit-eligible employees. Supplemental life insurance plans are available at employee cost.
Short-and-Long-term Disability: 100% employer-paid coverage for employees.
401k/Retirement Plan: Employees are eligible for 401k contributions after one year of employment and 1,000 hours worked. Employer profit sharing is eligible annually, based on board approval.
AFLAC: Supplemental plans are available to employees and their families at employee cost.
PTO Accrual: Start accruing PTO from your first paycheck. Full-time (40-hour) employees with 0-2 years of employment accrue 4.65 hours per pay period, totaling 15 days a year.
Increased Accrual with Tenure: Accrual rates increase at 3 years, 5 years, and every subsequent 5-year mark, up to 25+ years.
Pro Rata Basis: Accrual rates for employees working 20-30 hours per week are on a pro rata basis.
Paid Holidays Full-Time Employees: Enjoy 11 paid holidays.
Part-Time Employees: Employees working 20-30 hours per week also receive paid holidays on a pro rata basis.
Student Loan Forgiveness: Alternatives is a PSLF-approved employer, so you can get your student loans forgiven by working for a non-profit.
Scholarship Program: After one year of service, you can take advantage of our scholarship program to complete your degree, get specialized training, or earn a certification.
Birthday Lunch: Celebrate your birthday with a $15.00 lunch allowance!
Career Growth: We love to promote from within! Many of our team members have grown into new roles, and we have impressive longevity in our staff. Our CEO has been with us for over 40 years, and many others have been here for 10+ years.