Administrative Support Supervisor

Penn State University•University Park, PA

71d

About The Position

The College of Engineering Dean's Office is looking for a collaborative, organized, and proactive Administrative Support Supervisor to join our team. This position plays a key role in supporting the college's executive leadership, overseeing administrative processes, and guiding a team of support staff. The person in this role will work closely with the Associate Dean for Faculty and the Assistant Dean for Operations, providing high-level administrative coordination for a wide range of projects and initiatives across the college. We're looking for someone who leads with professionalism and discretion, can anticipate needs before they arise, and thrives in a fast-paced environment where priorities often shift.

Requirements

Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted

Nice To Haves

Excellent organizational, communication, and problem-solving skills.
Ability to handle sensitive and confidential information.
High attention to detail and accuracy.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
Ability to prioritize and manage multiple responsibilities independently.
A commitment to fostering a positive work environment and supporting other department staff in their professional development through strong leadership.

Responsibilities

Plan, organize, and coordinate administrative operations for the Offices of the Associate Dean for Faculty and the Assistant Dean for Operations
Manage meeting logistics, including scheduling, preparing materials, and coordinating agendas
Draft, review, and distribute internal and external communications
Gather, organize, and analyze data to prepare reports, presentations, and proposals
Maintain files, records, and databases with attention to accuracy and confidentiality
Serve as a primary liaison to Finance HUBs for budgetary, reporting, and financial transactions as needed
Respond to inquiries and ensure compliance with university policies and procedures
Supervise and support department/unit administrative staff to ensure smooth workflow and efficient processes

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

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