Administrative Specialist Employee Health
About The Position
We are seeking a detail-oriented and dependable Administrative Support Specialist to join our Employee Health team. This role plays a vital part in supporting the health and safety of our colleagues through efficient coordination, data management, and communication. Our department is dedicated to promoting and restoring health, preventing illness and injury, and protecting employees from work-related and environmental hazards. This includes immunization management, occupational injury and illness support, safety education, and onboarding health clearances for new hires. You’ll be the go-to person for keeping our department running smoothly!
Requirements
- Must have a high school diploma or equivalent
- At least 2 years of administrative experience (healthcare setting preferred)
- Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)
- Strong communication skills—both written and verbal.
Nice To Haves
- Familiarity with Workday is a bonus.
- Prior experience with human resources, employee health or other healthcare experience a plus.
- An outgoing, approachable, and upbeat demeanor, as the first point of contact, you set the tone for Employee Health Services.
- Excellent time management skills with a strong attention to detail. This means you are comfortable handling interruptions and shifting priorities. You can switch gears quickly and pick up previous tasks without missing a beat.
- You can work in a team environment, while performing your tasks in an independent manner.
- Ability to think critically and apply sound judgment - you aren't afraid to ask questions and apply your knowledge consistently and effectively
Responsibilities
- Managing workflows and administrative tasks with precision and care.
- Coordinating with departments like HR, Talent Acquisition, and the lab team.
- Collecting, organizing, and updating important data—mostly in spreadsheets, inputting lab results, immunization records — accuracy is a must.
- Meeting deadlines and ensuring everything is well-documented and compliant.
- Being the central communications person for the department.
Benefits
- Tuition reimbursement available first day of employment.
- Robust benefits program and PTO.
- Personal and professional growth.
- Merit and market increases.
- A supportive and mentoring environment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
