Administrative Specialist (OIG)

INTECON•Quantico, VA

49d•$50,000 - $70,000•Onsite

About The Position

INTECON, LLC is seeking a detail-oriented and highly organized Executive Administrative Specialist (Journeyman) to support the Defense Counterintelligence and Security Agency (DCSA) Office of the Inspector General (OIG). This role provides mission-critical administrative, case management, and operational support to OIG leadership and investigative teams, including direct support to the Hotline Investigation Team and Inspector General Front Office. The position operates in a high-visibility, sensitive environment, requiring discretion, accuracy, and the ability to manage investigative tasking, classified coordination, and executive-level workflows. The ideal candidate has experience supporting DoD or federal organizations and is comfortable working with case tracking systems, security databases, and executive operations.

Requirements

Must possess a Secret security clearance or higher to be considered
Associate’s degree in Business Administration, Management, Communications, or related field
3–7 years of administrative, operations, or program support experience, preferably within DoD or federal environments
Demonstrated experience supporting executive leadership or high-visibility offices
Experience with task management systems such as CATMS, SharePoint, ServiceNow, or similar tools
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication skills with strong attention to detail
Ability to handle sensitive and classified information with discretion and professionalism

Nice To Haves

Top Secret clearance is preferred
Bachelor’s degree in Business Administration, Management, Communications, or related field
Familiarity with security and personnel systems (e.g., DISS, NISS) is highly desirable
Prior Inspector General, investigative, or security support experience is a plus

Responsibilities

Support the Hotline Investigation Team by managing intake, tracking, and routing of investigative cases.
Maintain and update the Hotline Case Review (HCR) Tracker, ensuring accuracy, proper assignment, and status visibility.
Conduct research and assist in drafting Hotline Case Reviews (HCRs) in support of investigative actions.
Query systems such as DISS and NISS to obtain relevant personnel and case-related information.
Maintain case documentation and ensure records are properly stored within shared drives and tracking systems.
Manage the full CATMS tasker lifecycle, including acceptance, tracking, coordination, and closure.
Maintain CATMS tracking tools and spreadsheets to ensure timely completion and suspense compliance.
Coordinate tasker responses across OIG staff and ensure alignment with leadership direction.
Draft and manage tasker-related communications and follow-ups.
Provide direct administrative support to the Inspector General and OIG leadership, including: Calendar management and meeting coordination, Scheduling internal and external engagements, Preparing meeting materials and briefing binders.
Coordinate secure and non-secure meeting logistics, including JWICS conference room scheduling.
Manage leadership priorities and ensure proper sequencing of meetings and engagements.
Support Suitability Employment Check processes, including initial reviews and coordination of required documentation.
Maintain and update Suitability Tracking systems and associated correspondence.
Coordinate visitor access requests, badges, and security requirements for personnel and meetings.
Submit and manage ServiceNow (SNOW) requests for system access, equipment, and account management.
Serve as a key contributor to daily OIG operations, including: Managing shared inboxes and communications, Submitting daily occupancy reports (OCRs), Tracking personnel leave, TDY, and availability.
Coordinate conference rooms, external meeting locations, and IT support requirements.
Maintain shared drives, ensuring documentation accuracy and accessibility.
Draft, review, and edit internal memorandums and official correspondence to ensure clarity, accuracy, and compliance with OIG standards.
Capture and document meeting minutes, action items, and follow-ups.
Prepare briefing materials and binders for leadership engagements and investigative activities.