Administrative Support Specialist

St Vincent De Paul • Phoenix, AZ

6h • Onsite

About The Position

An Administrative Support Specialist will work to maintain a well-organized and efficient office environment. With strong attention to detail, emails, reports, informational flyers and other communication pieces will abide by organizational standards. They should be able to work independently and within a team to meet deadlines and department goals. They should be proficient in office management systems and procedures. The specialist will be responsible for excellent internal and external customer service and support of departmental projects. Primary responsibilities will include administrative duties to support the Chief Mission Engagement Officer along with our Board of Directors Council President and Committee Chairs. The Specialist will also work to support our 80 conferences as needed.

Requirements

• Commitment to & passion for the organization’s faith-inspired mission of serving
• Excellent interpersonal skills, communication skills both written and oral
• Creative in finding ways to accomplish goals, within the context of organizational priorities
• Ability to set and work towards goals, in collaboration with other SVdP leaders and partners
• Comfort with technology; high computer literacy
• Multi-tasking does not cause you negative stress; you work creatively and independently yet well with a team
• Flexible and adaptable to meet the changing needs of the organization and community
• Superb customer service, patient, open, non-judgmental, interest in working with individuals with a variety of backgrounds and experiences
• Can both take initiative and accept direction
• Easy to work with and positive in a group dynamic
• Associates Degree
• 1+ years experience in office setting/administrative setting
• 1+ years experience in Microsoft office suite
• 1+ years experience in CRM systems and Canva or other related design software
• Safe Environment Training or Safeguarding training required within the first 90 days

Nice To Haves

• OFE training within the first 6 months preferred

Responsibilities

• Order all office supplies and maintain needs of the office
• Keep a well-organized and clean office environment
• Maintain online Bulletin board and Conference Directory
• Maintain website Vincentian page
• Create new member badges
• Support weekly mass preparations
• Support Board of Directors, Board President and Board Committees
• Support quarterly general membership meetings
• Support Chief of Mission Engagement Officer and other department members
• Represent the department in organizational meetings or events with community partners.
• Performs any other duties assigned by Director
• Participate in and serve as a model for SVdP’s Culture of Philanthropy, and ensure SVdP volunteers feel welcomed and appreciated

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree