Administrative Support Specialist

HX5, LLC•Warner Robins, GA

About The Position

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide. HX5 is currently seeking an Administrative Support Specialist to support the Air Force Life Cycle Management Center’s Electronic Warfare Division (AFLCMC/HBY) at Robins AFB in Warner Robins, Georgia.

Requirements

Must have one of the following education and experience: GED and at least five (5) years of experience in the respective profession being performed, (5) of which must be in the DoD.
Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.
Must be able to complete a U.S. government background investigation.
Must be able to obtain a Secret clearance by date of hire.
Must be able to travel, including air travel.

Responsibilities

Support operation management including personnel in- and out-processing, calendar management, organizational chart updates, supply program assistance and FOIA and Privacy Act requests
Coordinate meeting and event planning including room reservations, attendee coordination, and DV parking arrangements.
Manage and maintain Directorate schedules and calendars
Assist in creating, editing, and storing program-related documents, plans, reports, briefings and other presentations
Provide support for briefings and reports including preparing visual aids, managing files, and assisting during presentations
Aid in maintaining Operating Instructions, developing self-inspection checklists, tracking deficiencies, and supporting compliance and readiness inspections
Manage electronic records, utilizing AFRIMS and Air Force Electronic Records Management rules
Support suspense tracking by providing weekly updates, ensuring task completion and reporting via suspense tracking systems and tools