Administrative Support Specialist III

City of Fredericksburg • Fredericksburg, VA

2d

About The Position

Join our Sheriff’s Office team as an Administrative Support Specialist III, providing essential administrative support under general supervision. This role involves understanding department processes, managing documents and databases, coordinating meetings and events, and handling financial and procurement documents.

Requirements

• High school diploma or GED
• Three (3) years of administrative and clerical experience or equivalent education/experience
• Valid state driver’s license may be required
• Certification as a Notary Public or ability to obtain within three (3) months of hire
• Strong knowledge of City policies and department procedures
• Familiarity with clerical duties and relevant laws and regulations
• Understanding of departmental organization and safety precautions
• Proficiency in technical and professional terminology
• Ability to maintain effective relationships with internal and external entities
• Competence in operating and maintaining office equipment
• Excellent command of English language, including grammar and spelling
• Skill in administrative, secretarial, customer service, and organizational functions
• Ability to learn complex principles, make judgments, and acquire new knowledge
• Capability to compile, transcribe, and analyze data
• Aptitude for providing guidance and interpretation of procedures
• Proficiency in performing routine work and making independent judgments
• Ability to perform basic arithmetic and carry out instructions

Responsibilities

• Provide varied administrative support to department head and staff
• Compose and prepare reports and correspondence
• Research and compile data for various needs
• Schedule and manage meetings, appointments, and calendars
• Maintain computer record-keeping operations and filing systems
• Make travel arrangements and respond to routine correspondence
• Perform general bookkeeping, including payroll and accounts payable assistance
• Assist in maintaining departmental inventories and vendor communications
• Deliver high levels of customer service in-person and over the phone
• Coordinate special events and prepare necessary materials and facilities
• Enter and retrieve data from computer databases and process documents
• Complete special projects with planning and data collection
• Manage photocopying, faxing, scanning, and filing of documents
• Handle incoming and outgoing mail, including payment processing
• Operate various office equipment and maintain supply inventories
• Interact professionally with internal and external stakeholders
• Serve as backup for supervisors and coworkers as needed
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED