Administrative Support Clerk
About The Position
The Administrative Support Clerk is a key contributor to the smooth and efficient operation of the law firm. This multifaceted role encompasses a broad range of responsibilities, including providing high-level administrative support, overseeing front-office functions, coordinating hospitality and meeting logistics, and maintaining organized and well-stocked office and common areas. The ideal candidate demonstrates professionalism, strong organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced legal environment.
Requirements
- Minimum of one year’s experience with scheduling, hospitality, and office logistics
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, etc.)
- Excellent organizational and time-management abilities
- Professional demeanor and dependable work ethic
- Attention to detail and strong documentation skills
- Ability to manage multiple priorities and deadlines
Responsibilities
- Provide general administrative assistance to the Office Manager
- Maintain physical and electronic filing systems; organize files for new matters
- Input and save information to the firm’s file system
- Assist legal staff with large copy jobs and the preparation of binders for hearings
- Support the Finance team with printing and distributing work-in-progress (WIP) reports
- Assist with onboarding tasks for new employees
- Answer and direct incoming phone calls; take and deliver messages
- Greet visitors and guests; validate parking, and issue loaner key cards
- Maintain a professional and organized front office area
- Schedule meetings and send Outlook calendar invitations
- Manage office reservations for visiting attorneys
- Maintain and update the master conference room calendar
- Prepare conference rooms for meetings and depositions; clean and restock as needed
- Order and set up food and beverages for meetings, including weekly breakfasts and lunches
- Clean and restock the kitchen area at the end of each day
- Stock printers and copiers with paper daily
- Report on office or equipment maintenance issues to the Office Manager
- Submit building work orders for facility concerns (e.g., temperature, cleanliness)
- Retrieve, open, scan, and distribute incoming mail to appropriate staff
- Drop off outgoing mail and overnight packages at the end of the day
- Monitor and maintain office supply inventory; order materials as needed
- Organize and maintain supply rooms and file rooms
- Coordinate with the Records Manager on large-scale records management projects
- Understand and implement employee safety protocols
- Perform additional duties and special projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
