All Administrative Support/Clerical: Campus for Pay Grades 701- 704 (Pool)

Fort Worth Independent School District•Fort Worth, TX

51d

About The Position

All Administrative Support/Clerical: Campus for Pay Grades 701- 704 (Pool) Location: To Be Determined This Pool Posting consists of opportunities in Administrative Support Pay Grades 701 through 704. Candidates applying for this Pool Posting will be considered for any of the positions available during the school year for which they qualify (per the information in their application) including, but not limited to: Pay Grade 701 - Sample Campus Positions Duty Days Annual Range ($s) Office Assistant 210 $25,620 $30,862 Office Assistant 239 $29,158 $35,123 Office Assistant- ALT 183 $22,326 $26,894 Office Assistant- ES 189 $23,058 $27,775 Office Assistant- HS 183 $22,326 $26,894 Office Assistant- HS 239 $29,158 $35,123 Office Assistant- MS 183 $22,326 $26,894 Office Assistant- MS 189 $23,058 $27,775 Pay Grade 702 - Sample Campus Positions Duty Days Annual Range ($s) Admin Assistant I - College & Career Readiness 187 $24,684 $29,740 Admin Assistant I - College & Career Readiness 210 $27,720 $33,398 Admin Assistant I - College & Career Readiness 239 $31,548 $38,011 Admin Assistant I - MS Counseling Clerk 189 $24,948 $30,059 Pay Grade 703 - Sample Campus Positions Duty Days Annual Range ($s) Admin Assistant II - ALT/SP 210 $31,500 $37,968 Admin Assistant II - ALT/SP 214 $32,100 $38,691 Admin Assistant II - ALT/SP 219 $32,850 $39,595 Admin Assistant II - ES Secretary 214 $32,100 $38,691 Admin Assistant II - HS Counseling Clerk 197 $29,550 $35,618 Technician I -- Procurement Services 239 $35,850 $43,211 Attendance Clerk - HS 187 $28,050 $33,810 Attendance Clerk - MS 183 $27,450 $33,086 Attendance Clerk - MS 185 $27,750 $33,448 Pay Grade 704 - Sample Campus Positions Duty Days Annual Range ($s) Admin Assistant III - HS Secretary 192 $31,872 $38,400 Admin Assistant III - HS Secretary 239 $39,674 $47,800 Admin Assistant III - MS Secretary 214 $35,524 $42,800 Data Clerk - ALT/SP 214 $35,524 $42,800 Data Clerk - ALT/SP 219 $36,354 $43,800 Data Clerk - HS 214 $35,524 $42,800 Data Clerk - MS/Sped 197 $32,702 $39,400 Registrar HS 239 $39,674 $47,800 All applicants will be evaluated based on the following: Minimum Required Qualifications Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency. Certification/License: None. Experience: Pay Grade 701 - 1 year' clerical or secretarial experience including receiving visitors via multi-function phone system and/or in-person, giving instructions, and maintaining confidentiality of files and records; 2 years' preferred. Pay Grade 702 - 1 year' office experience including receiving customer visit/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality. Pay Grade 703 - 2 years' office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality collaborating with staff and other departments. Pay Grade 704- 3 years office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE. Language: Bilingual (English/Spanish) working proficiency preferred in some settings. This may be a grant-funded position POSITION PURPOSE (BY PAY GRADE) Pay Grade 701 - Serves as receptionist for administrative offices. Responds to inquiries from staff, students, parents, and the public; provides requested information and/or referral to the appropriate parties; directs visitors. Pay Grade 702 - Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information. Pay Grade 703 - Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information. Coordinates work and priorities among other secretarial and clerical staff. Pay Grade 704 - Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information. The following sections pertain to all opportunities in Administrative Support Pay Grades 701 through 704. Safety Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition. Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures. Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor. Personal Work Relationships All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations. Other Duties as Assigned Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. Knowledge, Skills & Abilities Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic. Knowledge of records administration and maintenance techniques and procedures. Knowledge of using software in a school administration environment, including FRONTLINE. Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams. Skill in performing mathematical calculations with accuracy and data entry with minimal errors. Skill in actively looking for ways to help people. Skill in interpersonal relationships, including using tact, patience, and courtesy. Ability to accurately prepare and maintain records, files, and reports. Ability to process and handle confidential information with discretion. Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines. Ability to use software to create spreadsheets, databases, and do word processing Ability to communicate effectively, both oral and written forms. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Travel Requirements Travels to school district buildings and professional meetings as required. Physical & Mental Demands, Work Hazards Tools/Equipment Used: Standard office equipment, including computer and peripherals. Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Works in an office setting; may require occasional irregular and/or prolonged hours. Attendance: Regular and punctual attendance at the worksite is required for this position. Mental Demands: Maintains emotional control under stress; works with frequent interruptions. Note: These statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all job responsibilities.

Requirements

Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
Pay Grade 701 - 1 year' clerical or secretarial experience including receiving visitors via multi-function phone system and/or in-person, giving instructions, and maintaining confidentiality of files and records
Pay Grade 702 - 1 year' office experience including receiving customer visit/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality.
Pay Grade 703 - 2 years' office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality collaborating with staff and other departments.
Pay Grade 704- 3 years office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE.
Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
Knowledge of records administration and maintenance techniques and procedures.
Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams.
Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
Skill in actively looking for ways to help people.
Skill in interpersonal relationships, including using tact, patience, and courtesy.
Ability to accurately prepare and maintain records, files, and reports.
Ability to process and handle confidential information with discretion.
Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
Ability to use software to create spreadsheets, databases, and do word processing
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Regular and punctual attendance at the worksite is required for this position.

Nice To Haves

Pay Grade 701 - 2 years' preferred.
Bilingual (English/Spanish) working proficiency preferred in some settings.

Responsibilities

Greets all visitors to the building (including parents, students, substitutes, vendors, and others), determines nature of business, and responds to their inquiries.
Sets the tone for a welcoming and hospitable environment through demeanor, professional appearance, and verbal and non-verbal communication.
Directs visitors to appropriate personnel in accordance with District policies and procedures regarding building security.
Maintains visitor log, issues visitor passes when appropriate, contacts appropriate District staff to escort or guide visitors to approved workplaces.
Ensures reception desk coverage and ease of access for building entrance as scheduled.
Operates a comprehensive, multi-line telephone console to receive incoming calls; provides necessary information or refers callers to appropriate staff members.
Takes accurate messages when needed and promptly distributes messages to the appropriate staff member.
Responds to emergency calls and notifies appropriate parties to address immediate safety and/or security issues.
Receives deliveries and disseminates materials and information to the appropriate parties.
Maintains printed media to provide visitors with general information including District events.
Prepares memos, correspondence, reports, and other documents as needed.
Compiles, maintains, and files all reports, records, and other documents as required.
Assembles packets, brochures, mail-outs, and other materials as needed.
Assists with sorting and disseminating incoming and outgoing mail.
Assists other departments with special projects as needed.
Maintains confidentiality.
Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
Answers incoming calls from employees, community members, and others, and provides general information, and refers callers, as appropriate, to other staff or other District personnel.
Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.
Prepares periodic reports regarding related program activities.
Prepares and maintains forms and records including personnel and payroll information.
Operates all office equipment (such as computers, printers, copy machines).
Maintains office files in a systematic and confidential manner.
Maintains a system for receiving and tracking invoices.
Orders and maintains supplies for the office.
Enters Purchase Orders/Requisitions and Work Orders including travel.
Maintains and reconciles budget expenditures.
Maintains payroll including FRONTLINE time.
Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines.
Schedules meetings and appointments and maintains calendar for director.
Assists with departmental budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.
Prepares and processes departmental payroll submissions in a timely manner; acts as liaison for the department with regard to departmental payroll issues.
Maintains inventory of fixed assets, equipment, and supplies.
Assists with planning, preparation, and setup of staff meetings and departmental activities.
Sorts, distributes, or delivers mail and other documents.
Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.