Administrative Support Assistant, Compliance

JC Penney•Dallas, TX

51d•$54,000 - $87,000•Remote

About The Position

Administrative Support Assistant, Compliance Catalyst Brands Remote Basic Function Assists in the administration and monitoring of Compliance programs in support of Catalyst Brands business requirements, objectives, and strategies for Domestic and Import Compliance Processes. Interacts with both internal and external clients to provide diversified support. Responsibilities Adheres to internal company policies and ensures our suppliers are following established requirements. Act in dealing with noncompliance situations, creating realistic plans to overcome them Conduct regular and ongoing audits to identity potential weaknesses and noncompliance situations Daily review and processing of financial data and transactions through supplier offsets and reversals in the compliance application and EDI database. Review and evaluate supplier provided documentation for their compliance offset dispute Respond to supplier's inquiries and clearly communicate findings Communicating with Suppliers and Home Office Interacts with Home Office and Supply Chain business partners on Supplier inquiries (as appropriate). Consults with Team Supervisor on opportunities in support of Supplier Compliance. Consults with Team Supervisor on other topics related to assigned area. Reviews databases and other documentation to compile information Develops extensive knowledge of assigned function(s) and the interaction and impacts of Compliance to Supply Chain. Counsels and coordinates with the Team Supervisor on aspects of assigned area. • Participates in accomplishing tasks in the assigned area, such as: o Calculating and/or verifying data for special projects: Weekly and Monthly reporting in Microsoft Excel Preparing and completing IT requests and follow up Verifying and approving data based on business requirements Monitors factors of assigned area, identifies opportunities and recommends improvement/adjustment solutions Leads work activities such as: o Scheduling and balancing workload o Handling routine correspondence using Microsoft Outlook Computes and verifies data on a variety of subjects. Performs other related duties as assigned Minimum Position Specification Guidelines: Basic Knowledge: Identifying, logging, and verifying data accurately Ability to multi-task without losing speed or accuracy and resolve identified discrepancies Requires the application of special or skill knowledge and/or pertinent techniques to work assignments; this includes problem solving and editing the work of others. Requires ability to work independently, make decisions and edit work of others. Requires the ability to communicate (orally and in writing) accurately and/or use arithmetic and basic statistics. Requires math skills including fractions/decimals. Requires thorough familiarity with departmental and divisional policy including confidentiality and advanced training in subject matter. Must be organized, detail oriented, and attentive to follow-through. Advanced knowledge and experience in Microsoft Word and Excel. Preferred Qualifications/Competencies High level of Moral Integrity, exceptional Organization skills, Negotiation skills, strong Written Communication skills, Cooperative, Team Oriented, Conscientious, Detail Oriented. Three years' experience in the same or related tasks is preferable. Progressively responsible supply chain assignments, supply chain experience preferred Outstanding interpersonal and communications skills and Follow-through and organization skills. Good analytical capability and ability to identify appropriate course of action based on analytics, sense of urgency COB Selection Process Because Catalyst Brands values, develops, and rewards the contributions and talents of all associates, as well as strives for excellence in our work, products, and services, candidates will be determined using these criteria: Qualifications: Length of Service You must possess satisfactory or better ratings to apply. The successful candidate will be the associate who meets the posting qualifications, both required and preferred. Interviews with department manager and supervisor is a key element in the selection process. Seniority is the deciding factor when all other elements are equal. REMEMBER: In order to be considered for a COB posting, associates cannot be rated "Unacceptable Performer" or on corrective for any performance issue at the time of posting.

Requirements

Identifying, logging, and verifying data accurately
Ability to multi-task without losing speed or accuracy and resolve identified discrepancies
Requires the application of special or skill knowledge and/or pertinent techniques to work assignments; this includes problem solving and editing the work of others.
Requires ability to work independently, make decisions and edit work of others.
Requires the ability to communicate (orally and in writing) accurately and/or use arithmetic and basic statistics.
Requires math skills including fractions/decimals.
Requires thorough familiarity with departmental and divisional policy including confidentiality and advanced training in subject matter.
Must be organized, detail oriented, and attentive to follow-through.
Advanced knowledge and experience in Microsoft Word and Excel.

Nice To Haves

High level of Moral Integrity, exceptional Organization skills, Negotiation skills, strong Written Communication skills, Cooperative, Team Oriented, Conscientious, Detail Oriented.
Three years' experience in the same or related tasks is preferable.
Progressively responsible supply chain assignments, supply chain experience preferred
Outstanding interpersonal and communications skills and Follow-through and organization skills. Good analytical capability and ability to identify appropriate course of action based on analytics, sense of urgency

Responsibilities

Adheres to internal company policies and ensures our suppliers are following established requirements.
Act in dealing with noncompliance situations, creating realistic plans to overcome them
Conduct regular and ongoing audits to identity potential weaknesses and noncompliance situations
Daily review and processing of financial data and transactions through supplier offsets and reversals in the compliance application and EDI database.
Review and evaluate supplier provided documentation for their compliance offset dispute
Respond to supplier's inquiries and clearly communicate findings
Communicating with Suppliers and Home Office
Interacts with Home Office and Supply Chain business partners on Supplier inquiries (as appropriate).
Consults with Team Supervisor on opportunities in support of Supplier Compliance.
Consults with Team Supervisor on other topics related to assigned area.
Reviews databases and other documentation to compile information
Develops extensive knowledge of assigned function(s) and the interaction and impacts of Compliance to Supply Chain.
Counsels and coordinates with the Team Supervisor on aspects of assigned area.
Participates in accomplishing tasks in the assigned area, such as: o Calculating and/or verifying data for special projects:
Weekly and Monthly reporting in Microsoft Excel
Preparing and completing IT requests and follow up
Verifying and approving data based on business requirements
Monitors factors of assigned area, identifies opportunities and recommends improvement/adjustment solutions
Leads work activities such as: o Scheduling and balancing workload o Handling routine correspondence using Microsoft Outlook
Computes and verifies data on a variety of subjects.
Performs other related duties as assigned