Administrative Specialist

SUNY Upstate Medical University • Syracuse, NY

46d • $19 - $30

About The Position

This position will provide administrative support to the Division of Urology.

This position will provide administrative support, usually of a confidential or complex nature. Duties go beyond those of an Administrative Assistant in areas such as establishing office procedures and budget monitoring.

This position will assist with maintaining schedules, communications with patients and providers, arrange meetings and travel arrangements, making patient appointments, obtaining medical records, and general office organization. Will also assist the team to processes new patient referrals within designated timeframes

Specific duties often include analyzing unit operating practices in a variety of areas to establish or revise office procedures; coordination, collection, and preparation of operating and other reports; general coordination of office resources; and budget monitoring and control. Also serves as backup for secretarial and administrative support positions. Frequently supervises or directs support staff.

Requirements

• Associates Degree or pertinent college level courses and three years of administrative/office management experience
• Will consider equivalent combination of education and experience.

Responsibilities

• maintaining schedules
• communications with patients and providers
• arrange meetings and travel arrangements
• making patient appointments
• obtaining medical records
• general office organization
• assisting the team to processes new patient referrals within designated timeframes
• analyzing unit operating practices in a variety of areas to establish or revise office procedures
• coordination, collection, and preparation of operating and other reports
• general coordination of office resources
• budget monitoring and control
• serves as backup for secretarial and administrative support positions
• supervises or directs support staff

Benefits

• health, dental and vision insurance
• eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule)
• tuition reimbursement
• generous paid time off, including vacation and personal time
• paid sick leave
• holidays and floating holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Hospitals
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees