Administrative Specialist

Dow•Plaquemine, LA

1d•Onsite

About The Position

Diamond Infrastructure Solutions has an exciting opportunity for an Administrative Specialist located in Plaquemine (LA). The Administrative Specialist provides general administrative support to a leader or department. This role requires the exercise of discretion and independent judgment in managing the flow of work and full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision. This role is aligned to the Diamond Infrastructure Solutions (“Diamond Infra”) company and will be seconded from Dow to Diamond Infrastructure Solutions until January 1, 2027, at which time it will become directly aligned to the Diamond Infrastructure Solutions Company.

Requirements

A minimum of a High School diploma or GED equivalent.
3 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
Must possess a TWIC card or be eligible to obtain a TWIC card.
Willing to work overtime (extra hours beyond your regular scheduled) if required.
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Nice To Haves

Waste Manifest Processing experience

Responsibilities

Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process.
May attend meetings to assist with presenting materials or taking notes.
Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
Takes ownership in their work.
Demonstrates good problem-solving skills.
Capable of prioritizing competing requests successfully and multi-tasking.
Demonstrates comfort and skill when using technology.
Strong organization and time management skills.
Good planning skills and ability to anticipate needed resources.
Able to adapt to change.
Demonstrates good problem-solving skills.
Good team player and a fixer.
Helps troubleshoot issues and serves as a point person for questions or guidance.
May act as department focal point with external vendors, service providers, etc.
Arranges domestic and international business travel and prepares travel itinerary.
Books flights, cars, makes hotel and restaurant reservations.
Schedules meetings and receives meeting notices for manager.
Proactively manages conflicting meetings.
Continuous improvement within work processes and systems.
Maintaining and adding documents into SharePoint sites and Teams.
Acts as the technical office equipment focal point to enable daily effectiveness.
Completes expense reports for self and others, and submits on behalf of leader and/or team.
Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager.
Acts as the backup Production Data Analyst for the facility when necessary.
May act as a workgroup safety warden and communicate safety messages to workgroup.
Participates as an active team member on entire projects and can complete projects independently.
Finds ways to improve project/team efficiency.
Works with minimal direction to produce quality results.
Overcomes obstacles in order to complete projects.
Independently initiates activities that contribute to the achievement of team goals.
Seizes opportunities in a responsive manner.
Has a bias for action.
Maintains productivity during times of change.
Understands and responds to others’ concerns.
Able to compile diverse opinions to help resolve issues.
Targets written and verbal communications to difference audiences clearly and concisely.
Alerts others who are affected by his/her work when or before problems arise.
Serve as a helpful and positive presence in the workplace.
Works independently with the software/IT tools.
Teaches and coaches others how to use standard office equipment and software systems.
Maintains documents and records in accordance with company guidelines.
Utilizes information integrity principles to properly classify, store and protect confidential technical information.
Identifies customer/client/co-worker needs and responds to semi-routine requests.
Understands and utilizes integration of different business/functional systems.

Benefits

We invest in you. Diamond Infrastructure Solutions invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.
You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Vibrant network of Employee Resource Groups (ERGs) designed to foster inclusion and belonging. With ten ERGs spanning diverse interests and identities, there’s a group for everyone. Employees are encouraged to join and actively participate.
Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Additionally, some of our locations might offer: Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)