Administrative Specialist

Alter Trading Corp•Davenport, IA

2d•Onsite

About The Position

Alter Trading Corporation, a 128-year-old, privately held company with 73 scrap metal processing facilities is seeking an Administrative Specialist at our Davenport, Iowa location. Alter operates scrap metal processing facilities in 11 states and trades recycled materials nationally and internationally. Our corporate headquarters is located in St. Louis, Missouri and our website is www.Altertrading.com [http://www.altertrading.com/]. Job Description/Responsibilities The Administrative Specialist provides operational and administrative support to corporate and regional Safety and DOT teams to ensure compliance with regulations and company policies and procedures. This position will directly report to the Senior Director of Workers Compensation and DOT Compliance.

Requirements

High School Diploma or equivalent required; Associate degree preferred.
1-3 years of administrative experience related (or similar) to the duties and responsibilities listed
Strong interpersonal and communication (both written and verbal) skills and the ability to work effectively with a wide range of individuals in a diverse community
Must be organized and detail-oriented
Ability to research and use independent judgment and manage confidential information
Demonstrated ability to work independently in an ever evolving and dynamic environment
Ability to multi-task and manage competing priorities
Must be proficient (intermediate or above) in Microsoft Office (Word, Excel, PowerPoint, Sharepoint and Teams, etc.)
Experienced with data management systems and processes

Nice To Haves

Experience in Safety or DOT a plus but not required

Responsibilities

Maintains shared resources on SharePoint and other platforms.
Coordinates and reviews CDL Driver Qualification (DQ) files from new hire to annual evaluations
Administration assistance of Link-X program (fleet management software) to include driver vehicle inspection reports and maintenance files
Monitor and schedule DOT medical cards with approved clinics
Track temporary employee hours weekly
Coordinates and manages annual employee hearing testing for all operations
Administers and tracks the corporate safety boot and RX safety eyewear program
Assists with the administration of our safety management system (Novara/KPA Flex)
Coordinate, create and manage forms, training and reports on Novara/KPA Flex
Monitor LO/TO (Lockout/Tagout) documentation (Annual update) on Brady 360 (safety compliance software)
Monitor visitors in office environment and communicate any packages/mail delivered to appropriate recipients
Performs miscellaneous job-related duties as assigned.