ADMINISTRATIVE SPECIALIST - Finance Focus

City of Lawrence • Lawrence, KS

7d

About The Position

As an Administrative Specialist, you’ll be a vital part of the Municipal Services & Operations (MSO) Administration Team, supporting internal services in the City of Lawrence’s largest department. This fast-paced role works closely with the Management Analyst and focuses on human resources, payroll, and general administrative support, with opportunities for professional growth. This specialist position is more focused on the financial aspects of MSO. This position is ideal for someone who enjoys helping others, serving the community, and being a trusted resource for employee questions. Strong organization, attention to detail, and the ability to manage multiple priorities are essential, along with excellent communication and customer service skills. Experience with HR, timekeeping, financial systems, or municipal operations is preferred, and proficiency in Microsoft Office is required. Handling confidential information with care and professionalism is a must. Key responsibilities include supporting employee recruitment and onboarding, processing HR and payroll forms, maintaining department records, assisting with payroll and audits, responding to employee and customer inquiries, supporting workforce data and reporting, and providing cross-functional administrative support. The role requires independent judgment, problem-solving, and a collaborative mindset focused on helping employees succeed.

Requirements

• Equivalent to completion of the 12th grade required
• at least two (2) years post-high school education in an administrative assistant or office management program
• Four (4) years of experience in a progressively responsible administrative support position
• Strong organization
• attention to detail
• the ability to manage multiple priorities
• excellent communication and customer service skills
• proficiency in Microsoft Office
• Handling confidential information with care and professionalism

Nice To Haves

• Experience with HR
• timekeeping
• financial systems
• municipal operations

Responsibilities

• supporting employee recruitment and onboarding
• processing HR and payroll forms
• maintaining department records
• assisting with payroll and audits
• responding to employee and customer inquiries
• supporting workforce data and reporting
• providing cross-functional administrative support

Benefits

• Health/Dental/Vision/Life Insurance: Various coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks
• Caregiver Leave – 12 weeks paid leave
• Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave, 10 Paid Holidays
• Retirement: Kansas Public Employees Retirement System (KPERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees