Administrative Coordinator, Finance & Accounting

Halifax Health

9d•Onsite

About The Position

The Administrative Coordinator will provide support to ensure efficient daily operations in Finance and Accounting. This person will promote and model the company culture. Individual should be experienced in handling a wide range of administrative and executive support related tasks, with the ability to prioritize and work independently in a fast-paced environment. Strong organizational and decision-making skills, along with a high level of professionalism and confidentiality are essential to this role. Excellent written and verbal communication skills and attention to detail are required. The ideal candidate is one who can be trusted to follow through, handle sensitive materials, and is capable of analyzing findings and reporting accordingly.

Requirements

Minimum five years’ experience in administrative and operational support role
Proficiency in Microsoft Office Suite
Must be able to work in person Monday through Friday during regular business hours or as business requires.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Anticipate needs and assist with management of multiple management-level schedules.
Assist with preparation for meetings, conferences, coordination of travel plans, etc.
Prioritize and manage multiple department projects simultaneously, which includes wide-ranging tasks from tracking to reporting outcomes of project(s)
Act as department liaison with all levels of the organization including executive leadership
Review and prioritize/handle incoming and outgoing correspondence
Answer and manage incoming phones promptly and efficiently
Schedule meetings, conference calls, various functions
Manage corporate files, records, reports, correspondence, etc.
Assist with department contracts (initiating, tracking, routing, etc.)
Facilitate or coordinate standing meetings to include, but not be limited to department meetings, issue/topic specific recurring meetings, and monthly CFO & CEO accounting and financial reviews.
Perform other duties incidental to the work described herein. This may include responsibilities such as managing office logistical support (ordering supplies, services, etc.)
Other reasonable job functions and special projects as needed or requested