Administrative Specialist

McCalla Raymer Leibert Pierce LLP•Tukwila, WA

6h•Onsite

About The Position

This full-time, on-site role serves as the primary receptionist for the Tukwila, Washington office while also supporting general administrative functions. The position focuses on front-desk operations, guest reception, phone and email communication, and a range of administrative and office-support duties. The ideal candidate is professional, responsive, organized, and comfortable working both independently and as part of a team.

Requirements

Excellent verbal and written communication skills.
Proficiency in MS Office Suite.
Strong customer service orientation.
Ability to work collaboratively in a team-oriented environment.
Self-motivated with exceptional organizational skills and adaptability.
Strong attention to detail and ability to manage multiple tasks.
High school diploma required.
Recent graduates or candidates with 2–3 years of relevant administrative or reception experience are encouraged to apply.

Nice To Haves

College degree preferred.

Responsibilities

Serve as the first point of contact for incoming calls, visitors, clients, and vendors.
Monitor and respond to phone, voicemail, email, and internal requests promptly and professionally.
Manage front-desk duties including greeting guests, coordinating visitor access, and maintaining a welcoming reception area.
Assist with incoming and outgoing mail, packages, scanning, copying, and general administrative tasks.
Maintain logs, records, and filing systems (electronic and physical).
Provide support to internal teams, including scheduling, document organization, and workflow coordination.
Offer exceptional customer service in all interactions.
Protect confidential information and follow firm policies and procedures.
Perform additional administrative duties as needed.
Ability to lift and carry 10 pounds or more.