Administrative Specialist

Scope Services•Syracuse, NY

4d•$26 - $28

About The Position

Administrative Specialist - We are looking for a responsible Administrative Specialist to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting with daily office needs and managing our project’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, including MS Excel and office equipment.

Requirements

Advancedproficiencyin Microsoft Excel, including formulas, pivot tables, and data validation
Strong organizational skills with the ability to manage multiple priorities simultaneously
High levelof attention to detail and accuracy in data entry and reporting
Professional written and verbal communication skills, particularly in email correspondence
Demonstrated ability to work cooperatively with project leadership and cross-functional teams
Ability to handle sensitive and confidential information with discretion
Proactive problem-solver with the ability toanticipateadministrative needs
Willingness to adapt to changing project needs and timelines
High School Diploma or equivalent preferred.

Nice To Haves

Experience supporting operations, field teams, or project-based environments preferred
Basic leadership or team coordination experience is a plus

Responsibilities

Provide administrative support to the Project Manager and leadership team for a workforce of approximately 50 employees
Manage andmaintainemployee-related documentation, including time-off requests, vacation tracking, and personnel paperwork
Serve as a point of contact for employee inquiries, including phone calls and general administrative requests
Develop,maintain, and update Excel-based tracking tools, reports, and lists
Assistwith daily and weekly operational reporting, including data compilation, validation, and formatting
Utilize Excel functions and formulas to analyze data; create andmaintainpivot tables as needed
Maintain organized electronic and physical filing systemsin accordance withcompany policies
Support the implementation and adherence to office policies and procedures
Order and manage office supplies; research vendors and pricing as needed
Coordinatelogisticsand planning support for traveling personnel, including schedules and documentation
Provide administrative support to visitors at the warehouse or office location
Act as a liaison and point of contact for internal departments and external clients as needed
Manage calendars, schedule meetings, and coordinate communications on behalf of leadership
Other tasks as needed to support the project