Administrative Specialist

Destination Concepts Inc • San Diego, CA

3h

About The Position

DCi is seeking an Administrative Specialist
to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and elevate brands.

As part of our team, you’ll turn ideas into dynamic experiences through creativity and collaboration. At DCi, you’ll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun!

Primary Objectives:

The Administrative Specialist provides administrative and expense coordination support for Company owners. This role ensures timely, accurate submission of high-volume expenses, with additional administrative support as needs evolve.

Requirements

• 3+ years related experience in business administration or business operations
• Highly organized and process-oriented
• Ability to work independently and create structure where little exists
• Strong follow up and deadline management skills
• Comfortable working with ambiguity and evolving responsibilities
• Must have very strong interpersonal and organizational skills, and possess a professional appearance and demeanor
• Ability to cultivate amicable working relationships with ownership and team members, as well as vendor partners
• Exhibit good judgment, personal integrity, and high ethical standards
• Ability to handle confidential information professionally and with a balanced perspective, tact, and diplomacy

Responsibilities

• Collect, track, and submit receipts and invoices for a high volume of business-related expenses on a consistent schedule, ensuring DCi’s standards are upheld
• Follow up regularly to ensure expense documentation is complete and submitted on time
• Organize and maintain expense records in accordance with accounting requirements
• Coordinate with the accounting team to support monthly close and reporting timelines
• Support frequent travel activity by managing expense documentation before and after trips
• Provides general administrative assistance based on business priorities
• Support internal facilities eg internal task for internal events or special requests, runner, mail distribution, ordering of office supplies, backup phone support

Benefits

• Paid Time Off & Holidays
• 401(k) with Company Match (eligibility applies)
• Medical, Dental & Vision Coverage
• Flexible Spending Accounts (FSA, DCFSA) & Health Savings Account (HSA)
• Team Bonding Events & Wellness Classes

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed