Administrative Specialist

State of Maryland•Baltimore City, MD

20h•Onsite

About The Position

The main purpose of this position is to provide administrative and operational support for the diverse set of activities of the Maryland Department of Planning including the Planning Services, State Data & Analysis Center, and Finance/Operations divisions. This position will act in a versatile role with the ability to adapt to various needs of the units it serves. ● Reliably cover for absent team members ● Act as “glue” within the team, fostering positive relationships and collaborating effectively with diverse team members and leadership ● Seamlessly transition between responsibilities within units as organizational needs shift ● Help setup and coordinate onsite or offsite conference logistics including room setup, catering, parking validation, etc. ● Order and maintain department office supplies ● Answer the MDP’s main phone number and email address, routing as needed ● Assist visitors to the office for meetings and facilitate other information requests ● Sort and distribute mail to each unit ● Coordinate the printing and distribution of legislative and district map products. ● Assist the content editor for the MDP website within the SharePoint System (make updates and changes to the site as staff requests update through the intranet). ● Assist with online research, as needed. ● Assist with submission of expense reports ● Assist with coordination and scheduling of interviews Performs other job-related duties as assigned.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Nice To Haves

Two years experience managing complex databases.
Two years experience using Microsoft PowerPoint and Microsoft Excel.
Two years experience managing budget and financial records.

Responsibilities

Reliably cover for absent team members
Act as “glue” within the team, fostering positive relationships and collaborating effectively with diverse team members and leadership
Seamlessly transition between responsibilities within units as organizational needs shift
Help setup and coordinate onsite or offsite conference logistics including room setup, catering, parking validation, etc.
Order and maintain department office supplies
Answer the MDP’s main phone number and email address, routing as needed
Assist visitors to the office for meetings and facilitate other information requests
Sort and distribute mail to each unit
Coordinate the printing and distribution of legislative and district map products.
Assist the content editor for the MDP website within the SharePoint System (make updates and changes to the site as staff requests update through the intranet).
Assist with online research, as needed.
Assist with submission of expense reports
Assist with coordination and scheduling of interviews
Performs other job-related duties as assigned.