Administrative Specialist

SEQUIUM ASSET SOLUTIONS LLC • Freeport, TX

11h

About The Position

The Administrative Specialist plays a critical role in supporting a high-volume, fast-paced operations department. This position is responsible for managing administrative processes, maintaining accurate account records, and ensuring timely handling of correspondence, disputes, and client communications. The ideal candidate is highly detail-oriented, proficient in Excel, and able to manage multiple priorities with minimal supervision.

Requirements

• Process, review, and maintain written correspondence; accurately notate and upload account documentation
• Handle and respond to consumer disputes and inquiries in a timely and professional manner
• Communicate with clients via email to provide updates, request information, and resolve issues
• Manage and track the Verification of Debt (VOD) process across all assigned accounts
• Maintain accurate and organized records within internal systems
• Utilize Excel to track, analyze, and report on account activity and departmental metrics
• Support the team by identifying process improvements and ensuring workflow efficiency

Nice To Haves

• 2+ years of administrative or operations support experience, preferably in a high-volume environment
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data analysis
• Strong working knowledge of Microsoft Word and Outlook
• Excellent data entry skills with a high level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to manage multiple tasks and prioritize effectively in a demanding environment
• High level of professionalism, integrity, and confidentiality
• Strong written and verbal communication skills
• Self-motivated with the ability to work independently
• Proactive, dependable, and solution-oriented

Responsibilities

• Process, review, and maintain written correspondence; accurately notate and upload account documentation
• Handle and respond to consumer disputes and inquiries in a timely and professional manner
• Communicate with clients via email to provide updates, request information, and resolve issues
• Manage and track the Verification of Debt (VOD) process across all assigned accounts
• Maintain accurate and organized records within internal systems
• Utilize Excel to track, analyze, and report on account activity and departmental metrics
• Support the team by identifying process improvements and ensuring workflow efficiency

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees