Administrative Specialist

Arizona State University • Phoenix, AZ

1d • $45,000 - $50,000 • Onsite

About The Position

The ASU School of Public Affairs is seeking an experienced, motivated, and dependable Administrative Specialist to support day-to-day operations. This position performs internal event planning, school leadership calendar management, front desk support, and various administrative services that require initiative and judgment as well as the ability to work independently under general direction. This position is a full-time, in-person position based at ASU’s Downtown Phoenix campus, Monday through Friday, 8AM to 5PM. This position reports to the Assistant to the Director of the School of Public Affairs.

Requirements

• High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Demonstrated knowledge of standard office and administrative practices.
• Demonstrated knowledge of higher education policies and procedures.
• Experience with coordinating and organizing events.
• Evidence of effective communication skills, both verbal and written.
• Evidence of effective problem-solving skills.
• Experience in using organizational skills and being detail oriented
• Experience with Microsoft Office applications (Word, PowerPoint, Excel, Outlook), Google Workspace suite (Docs, Sheets, Drive, Forms), Salesforce, Workday.
• Skill in tact and diplomacy and in maintaining effective working relationships.

Responsibilities

• EVENT PLANNING Plan, organize, and execute departmental events such as faculty retreats, awards ceremony, luncheons, and other special events. Reserve space, arrange catering, secure parking. Create registration processes and develop announcements. Prepare event space as needed.
• ADMINISTRATIVE SUPPORT Manage committee and leadership calendars; coordinate and arrange to ensure optimal use of time. Provide financial support involving purchasing, expense tracking, and reimbursements. Prepare event space as needed.
• CUSTOMER SERVICE Support day-to-day operations of the welcome desk and general office, performing customer service and support to students, faculty, staff, and the general public. Provide information about the programs and events of the School of Public Affairs; coordinate with staff and faculty as needed. Monitor and respond promptly to emails, phone calls, and in-person and system inquiries; find solutions to issues.
• OTHER Monitor and respond promptly to emails, phone calls, and in-person and system inquiries; find solutions to issues. Perform additional duties as assigned in support of the school’s operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees