Administrative Specialist

Temple University • Philadelphia, PA

4d • $46,000 - $52,000 • Onsite

About The Position

Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department/workgroup in the Lewis Katz School of Medicine’s TMS-Administration department.

Requirements

• At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered.
• Proficiency with Microsoft Office Suite
• Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff.
• Strong attention to detail.
• Strong written and verbal communication skills.
• Demonstrated resourcefulness, initiative, and follow-through.
• Demonstrated ability to proofread, edit, and compose correspondence.

Nice To Haves

• Experience with EPIC scheduling

Responsibilities

• Handling a variety of general office activities by performing the duties personally or through subordinates
• Organizes office operations and procedures such as filing systems, requisition of supplies, and other clerical services
• Administrative operation of the department, disseminating information, and handling confidential information
• Provides directions to student workers
• Answering phone lines, taking messages and/or directing calls in a timely manner
• Responding to email correspondence
• Obtaining medical records from outside institutions
• Pick up, delivery, and distribution of documents and mail in multiple locations
• Confirm patient study visits and updates Clinical Research team
• Prepare clinical research binders
• Daily inventory and weekly ordering of all supplies needed for office and machinery
• Copying and distributing advertisements to clinic areas and elevators
• Calling helpdesk for various issues
• Calling maintenance for building issues
• Greeting visitors
• Scheduling patient visits through the EPIC system with multiple departments as directed by the Clinical Research team
• Keeping all scheduling on a public calendar
• Assisting with miscellaneous tasks as needed by Clinical Research team, designating tasks for students, and following up to completion
• Performs other duties as assigned.

Benefits

• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan
• Employee referral program-TERP! Current employees can earn up to $500!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees