Administrative Specialist

Brown & Root Industrial Services, LLC•Annapolis, MD

About The Position

Brown & Root is seeking a detail-oriented and highly organized Administrative Assistant to support the Business Manager with day-to-day administrative and operational functions. This role requires strong collaboration skills, the ability to work independently with minimal supervision, and the flexibility to manage a fast-paced and frequently changing workload.

Requirements

Strong collaborative skills with the ability to foster positive interpersonal working relationships
Ability to work independently and exercise sound judgment and critical thinking
Proven ability to manage heavy and frequently changing workloads effectively
Strong organizational skills with excellent attention to detail
Proficiency with spreadsheets and data entry systems
Willingness to serve as the office Notary Public (or obtain certification if required)
Ability to perform activities requiring the use of a 3-step ladder, such as filing and retrieving supplies from storage areas
Ability to drive a company pool vehicle to run errands or deliver documents to clients or other offices, as needed
Must possess a valid driver’s license

Responsibilities

Assist the Business Manager with daily administrative operations
Prepare procurement and contractual documents, including work releases, subcontracts, and purchase orders
Process Accounts Payable (AP) and Accounts Receivable (AR)
Review and process master agreements
Prepare and maintain spreadsheets as required
Enter and maintain data in JDE
Review certified payrolls as needed
Enter and manage project data in PMIS (Access-based project data system)
Maintain accurate records and ensure thorough follow-up on assigned tasks